ADMINISTRATIVE ASSISTANT

Key Responsibilities

• Administrative & Office Support
  • Maintain organized digital and physical filing systems.
  • Process PO’s and ensure they are timely approved.
  • Assist in the preparation of reports, minutes, and meeting materials.
• Communication & Coordination
  • Serve as a primary point of contact for internal and external stakeholders.
  • Coordinate travel arrangements (flights, hotels, visa requests, itineraries).
  • Support visitor management and reception duties when required.
  • Support various departments and provide assistance when required.
• Data & Document Management
  • Update and manage databases, records, and lists.
  • Ensure confidentiality and proper handling of sensitive information.
  • Track and follow up on pending actions, deadlines, and deliverables.
• Operational Support
  • Manage office supplies, equipment, and service requests.
  • Assist with logistics for meetings, workshops, and company events.
  • Prepare purchase requests, expense claims, and basic budget tracking.
• Support to Teams & Management
  • Assist managers with administrative tasks and project coordination.
  • Facilitate communication between departments.
  • Provide support in HR-related administrative tasks (attendance, onboarding coordination, etc.) when applicable.

Required Qualifications

Education & Experience

• Bachelor’s degree or equivalent professional training.
• 2–4 years of experience in administrative or office support roles.

Skills & Competencies

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams).
• Ability to handle multiple tasks and prioritize effectively.
• High level of professionalism, discretion, and confidentiality.
• Attention to detail and strong problem-solving abilities.

Personal Attributes

• Proactive and resourceful.
• Customer-service oriented and collaborative.
• Adaptable in a fast-paced environment.
• Reliable and able to work independently with minimal supervision.

If you feel you are the right candidate, do not hesitate to apply.