Position: Administrative Associate (Admin Associate II)
Locations: Yaounde, Cameroon
End Date: November 17, 2025
Report to: Director of Administration & Finance
Project Description
Meeting Targets and Maintaining Epidemic Control (EpiC), a global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Department of State (DOS), that provides strategic technical assistance and direct service delivery to achieve HIV epidemic control among all at-risk populations; strengthen global health security (GHS), including outbreak response; expand tuberculosis detection and treatment (TB), improve maternal and child health (MCH), address malaria; and promote health systems strengthening (HSS) including supply chain management.
The EpiC Cameroon buy-in will support the continuation and expansion of life-saving HIV prevention, treatment, care, and support services in Cameroon, building upon the foundational work of previous PEPFAR-funded initiatives. The focus will be on strengthening community-led platforms and integrating them with facility-based systems to increase access to quality HIV-related services, particularly for populations at higher risk of HIV, long distant truck drivers (LDTD), Children and Adolescents Living with HIV (C/ALHIV), HIV-exposed infants (HEIs), and their caregivers. The program will contribute to closing gaps mainly towards HIV case finding (the first 95) while maintaining the gains of the second and third 95 of the UNAIDS target. Collaboration with the Government of Cameroon (including the Ministry of Public Health and the National AIDS Control Committee), PEPFAR clinical partners, the Global Fund, and local community organizations will be essential to ensure the delivery of high-quality, evidence-based case finding, family-centered where necessary and population-specific interventions.
Job Description
Performs a variety of administrative and office support duties. Position requires knowledge of
organizational and departmental policies and procedures in order to communicate information
involving programs, functions, and services. Duties performed may include preparation of
documents and reports, the use of office technology, compiling records, organizing and
maintaining files, posting information, greeting/ referring/ assisting others, mail distribution, and
photocopying. The range of duties includes, but is not limited to, collecting and verifying data,
summarizing and reconciling information or financial data, records management, review and
processing, research and inventory.
Job Responsibilities:
• Serves as the primary point of contact for input from internal and external contacts.
• Reviews data and information for completeness and accuracy using standard guidelines;
performs tasks with attention to detail.
• Takes messages or fields/answers to address routine and non- routine questions.
• Schedules meetings and meeting arrangements; must serve as the « gate keeper » for the schedules, determine needs, and handle conflicts in schedules with professionalism.
• Prepare routine status reports and track office-related metrics
• Coordinate scheduling, organizing, and execution of meetings, events, conferences, and
offsites.
• Assist in maintaining inventories, records, and receipts.
• Coordinate office renovations and relocation activities.
• Provides administrative support to staff for copying, faxing and large- scale mailings.
• Responds to staff requests for administrative support as needed.
• Sets up and maintain files, prepares reports, presentations, and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports.
• Receives and distributes incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution.
• Assists with the preparation of background materials for meetings and conferences.
• Provides meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics).
• Prepares and maintains documentation, plans, reports, schedules, databases, spreadsheets, logs, etc. to support functions.
• Organizes and prioritizes large volumes of information and tasks.
• Arranges complex and detailed travel plans and itineraries.
• Compiles documents for travel- related meetings.
• Processes travel expense forms.
• Compiles data and prepares reports.
• Drafts written responses or replies by phone or e-mail when necessary for staff members, as requested.
• Responds to regularly occurring requests for information.
• Works independently or as a member of a team on special and ongoing projects.
• Handles confidential and non-routine information and explains departmental policies when necessary.
• Manage petty cash transactions, including disbursements, reconciliations, and maintaining accurate records in accordance with financial policies.
Education Qualification/ Skills & Experience
• Associates Degree or International Equivalent in Business Administration or Related Field; Bachelor’s Degree preferred.
• Typically requires a minimum of 3+ years of relevant experience
• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint
• Previous experience working for a non-government organization (NGO), highly desirable
• Excellent written and verbal communication skills
• Ability to effectively coordinate, prioritize and work well with project staff in a fast-paced environment to achieve results
• Fluency in French and English preferred.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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HOW TO APPLY :
All applications must be submitted ONLINE at : https://fhi.wd1.myworkdayjobs.com/FHI_360_External_Career_Portal?Country=b579d21545a140c49418f0a3451a3160
