Administrative Assistant

TERMS OF REFERENCE

Post title: Administrative assistant 

Duty station: Yaoundé, Cameroon

Reports to: Branch manager

Duration of appointment: 3years renewable contract upon yearly assessment.

Probation period: 3 months’ probation period with the possibility of extension.

Language required: English and French

Expected start date: As Soon as Possible

About Prima MFI

Prima Finance & Investment Plc is a growing microfinance institution (MFI) in Cameroon with the mission to provide sustainable financial services to the poor so as to help them work their way out of poverty. To achieve this, we offer products and services – Savings, Insurance, Money Transfer, Payments, Loans, and Education (SIMPLE). The company specializes in offering innovative financial services to those who have traditionally been excluded from the formal financial services sector in the country. These are usually the poor and very poor, self-employed, small business owners, and community organizations who lack the finance to grow their businesses or for other investments. Thanks to our state-of-the-art technology and our strong management team Prima Finance & Investment Plcoffers services that surpass those of many other MFIs in Cameroon.

JOB DESCRIPTION 

He/she will perform administrative duties to keep their banks running efficiently. They compose correspondence, plan and schedule meetings, manage the calendar of the senior management, organize and maintain files, greet clients, and make travel arrangements for employees, create spreadsheets, meeting presentations, reports, or databases. Negotiating with vendors, maintaining office equipment, purchasing supplies, and completing data retrieval. In addition, they prepare and secure client financial information and maintain the bank’s policy and procedure guidebooks.

KEY RESPONSILITIES• answering calls, taking messages and handling correspondence • maintaining diaries and arranging appointments • typing, preparing and collating reports • filing • organizing and servicing meetings (producing agendas and taking minutes) • managing databases • prioritizing workloads • implementing new procedures and administrative systems • logging or processing bills or expenses • acting as a receptionist and/or meeting and greeting clients• Ensure constant check for office supplies and equipment

SKILLS AND QUALIFICATION• At least a B.Sc. in Secretarial Studies or Office Technology and Management • Minimum of 2 to 4 years work experience in similar position• Ability to use effectively MS packages such as MS-Word, MS-Excel, MS-PowerPoint • Must be well organized with an orderly mind,• Must be able to take accurate notes of meetings• Bilingual • must have good communication and facilitationskills• knowledge on the running of a financial institution is plus• Hard working, detailed oriented and able to manage multi-task effectively; • Good administration and interpersonal skills• Ability to work effectively under pressure.

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Closing date: 17/03/2022

APPLICATION FILE

C.V and a cover letter to be sent only by mail to the address:recruitment@primamfi.com

Specify in the subject the position concerned (failure to do so, your application will be disqualified)