Administrative and Human Resource Assistant

Requisition ID: req9993

Job Title: Administrative and Human Resource Assistant

Sector: Human Resources

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Buea, Cameroon

Job Description

Founded in 1933 at the request of Albert Einstein, the International Rescue Committee (IRC) is one of the largest humanitarian organizations in the world. The IRC assists, provides rehabilitation and provides post-conflict reconstruction support to victims of oppression and violent conflict. Present in more than 40 countries, IRC’s mission is to help the people whose lives and livelihoods are affected by conflict and disaster to survive, recover and take charge of their future.

In the face of a growing humanitarian crisis, the IRC is running emergency programs in the Far North and South West regions of Cameroon. The planned programs include environmental health (EH), Protection and Rule of Law (PROL), Economic Recovery and Development (ERD) and the Women Protection and Empowerment (WPE).

Specific Responsibilities

Under the supervision of the Field Manager, he/she is responsible to support the Adm. HR Officer in all Administrative, HR processes and functions especially in the Bamenda Office where he/she will base.

The position covers Bamenda, North West Region Office.

Administrative Tasks
Provide administrative assistance to the Bamenda Field Manager
Responsible for all Travels and Accommodation of National, International Staff and Visitors
Ensure that mails are sent to the various locations.
Ensure that pre-arrival and on arrival documents are constantly updated and operational.
Oversee the provision of Clerical services including photocopying.
Prepare quarterly purchase for office supplies, stationaries, cleaning items and toiletries, etc and provide management oversight and coordination in the supply and the maintenance of all office and house supplies.
Prepare payment requests and ensure that all utility bills for the office, guest house are collected and processed for payments in a timely manner.
Report and follow up on any repairs needed in the office.
Keep track of all items such as projectors, Flip stand, Charts, for meetings and workshops
Supervise the cleaners and cooks in line with their JDs
Work closely with the Security Guards to ensure gate signing on sheets are completed and filled appropriately.
Maintain confidentiality and professional ethics for all paperwork, records and issues.

Human Resource Tasks
Assists the Adm. HR Officer in all recruitment Processes and Procedures.
Keep record of HR data
Assist in the developing of JD of staff
Provide Orientation and on-board new staff
Take minutes in meetings and workshops and also represent the Field Manager in meetings
Provide timely payroll information.
Ensure staff are registered with CNPS
Maintains Employee confidence and protects operations by keeping Human Resources information confidential.
Prepare and update employee files
Must be ready to receive complaints from employees and provide solutions
Perform other duties as needed and requested by the Field Manger and Adm. HR Officer.

Qualifications
ND, HPD, HND and Maximum BSc. in Human Resources Management or its equivalent.
At least 2 years of experience in executing functions relating to Administration and Human Resources Management.

Skills And Abilities
Have knowledge of computer tools and current software Word, Excel, PowerPoint and other HR Soft wares.
Proven ability to work independent way with little or no supervision
Have Proper knowledge of the Cameroon Labour Law.
Have a very high degree of integrity.
Good organizational skills, in communication and interpersonal skills,
Good disposition and skills for writing reports.
Experience working with an international NGO
Capable of working under pressure and sometimes over time.
Strong working knowledge of English (spoken and written)

How To Apply

Applicants can Apply Online or deposit their application in a closed envelope at the IRC office in Buea, OR Bamenda

Presentation of the file.

An up to date (CV);

The names, positions, telephone number and e-mail address of at least two professional references;

NB: Deadline for the admissibility of files: 27th August, 2020 at 5 p.m. promt.

Female candidates are strongly encouraged. Only the preselected candidates will be contacted