Description de l'offre
| Position Title: Logistics Assistant / Supervisor (01) |
| Duty Station: North West, Cameroon |
| Position Category: Full-time. |
| Salary Level: 7 |
THE ALIMA ASSOCIATION
ALIMA’s aim since its creation in 2009 is to provide a high standard of healthcare in situations of emergency or medical disaster and to improve the practice of humanitarian medicine by developing innovative projects associated with medical research.
By joining us, you will integrate a young and dynamic organization and contribute to its associative development as well as its operational impact on the field. You will also have the opportunity to support the implementation of challenging and innovative medical programs in the line of ALIMA’s values and objectives while bringing your humanitarian experience.
The Alliance for International Medical Action, ALIMA, with its headquarters in Dakar Senegal, was founded in 2009. Since its inception, the organisation has treated more than 2 million people while implementing 56 programmes, in 12 countries, in West and Central Africa. It has launched 15 research projects focussing on malnutrition, malaria, Ebola …. ALIMA currently has a dedicated team of professional staff working in acute emergencies and recurring crises in Africa.
The organisation has been implementing Primary Health Care, obstetrics & gynaecological, paediatrics and nutritional intervention to the Cameroonian population affected by the Boko Haram insurgency since 2016 in Mokolo, Makary and Mada.
CONTEXT
Cameroon is facing a complex emergency situation in the North West and the South West Regions of the country. The crisis has led to significant displacement of the population. It is estimated that majority of the displaced are from North West region. The affected population have a challenge in accessing humanitarian intervention notably health and nutrition amongst other needs.
In the North West (NW), ALIMA intends to implement a project with two interventions: a short-term emergency intervention and a COVID 19 response and mitigation. Whereas the exploratory mission will help the organisation understand the exact medical needs of the population on the ground, the second one will aim at strengthening strategies in addressing the COVID-19 pandemic. The activities in the NW shall include training of health care workers as well as mitigating the affected population’s access to primary health care, obstetric & gynaecological, paediatrics and nutritional interventions. The project targets Internally Displaced Persons, the host community and other population at risk.
POST TYPOLOGY
Purpose of the position
To provide all necessary supply/ procurement support to ALIMA North West, and proceed with maximum efficiency while adhering to ALIMA’s procurement processes / validation table. Coordinate the implementation of an efficient mission logistics in accordance with ALIMA protocols and standards.
FUNCTIONAL AND HIERARCHICAL LINES:
Project Logistics Manager
MISSION AND MAIN ACTIVITIES
Main mission
Responsibilities
Security:
· Participate in assessment missions to areas of ALIMA operations and support in collection of security information and share with supervisor.
· Implement security measures according to ALIMA safety rules and continue monitoring situations and reporting any security suspicion or threats.
· Assist in briefing ALIMA staff both national and International on security related topics.
· Supervise security guards and prepare duty roaster as well plan for leave schedule accordingly.
· Conduct appraisal for security guards and drivers.
· Prepare weekly or monthly reports as required
Support Health Facilities
· Assist the logistics manager in supporting the rehabilitation and functioning of health facilities, including dispatch of drugs and other logistics related supplies to the sites in close consultation with logistics manager, Medical Referent or project Coordinator.
Fleet Management & Generator Maintenance
· General management of agency / ALIMA vehicles in co-operation with the Logistics Manager
· Ensure that all vehicles are safe and road-worthy and maintain vehicle movement board daily.
· Ensure that all vehicles have proper on-board vehicle documentation.
· Maintain administrative vehicle files for each vehicle are kept safe.
· Continuous tracking of vehicle log-sheets; responsible for monthly compilation and submission of validated log-sheets.
· Oversee fuel consumption purchase and tracking including coordination with gas station(s)
· Organize regular service schedules for vehicles and generators. Maintain service schedule files for both.
· Ensure major repairs for vehicles and generators are done in a timely manner written on the notice board.
· Track vehicle expenses in accordance with the respective procurement policy.
· File Monthly Vehicle and generators consumables sheet for each engine separately.
· Order and maintain stock of spare parts and consumables.
· Manage drivers’ leave schedules ensuring smooth operation of the fleet.
· Coordinate with Human Resources to ensure proper tracking of drivers HR files.
· Ensure drivers are licensed and trained.
· Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.
· In coordination with Logistics Manager and Project Coordinator and safety & Liaison Officer, organize levies as needed for field trips.
· Ensure that security incident and accident reports are completed and filed (if related to vehicles).
Ware housing
· Ensure the timely delivery of supplies to respective Projects with the coordination of procurement department and Program manager or Medical Referent
· Has a full understanding of ALIMA warehouse policies and formats, Assists, as needed in training staff on these policies and forms;
· Maintain the inventory and prepare the reports on a daily basis;
· Interacts with suppliers in the receiving and inspection of goods – issues good receive notes (GRNs).
· Receive the goods as per the description on the purchase order/Internal request. Inspects gods upon delivery and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order;
· Dispatch goods from the warehouse using appropriate ALIMA procedures, Store Release forms, Waybills and update Stock Records.
· Prepare report of monthly stocks, end of grant stocks, fiscal year physical counts and other physical counts, as instructed by supervisor.
· Display bin cards on each item in the warehouse;
· Maintain physical and electronic copies of inventory, as per formats and forms provided in the Warehouse procedures set by ALIMA.
· Conduct himself/herself both professionally and personally in such a manner as to bring credit to ALIMA and to not jeopardize its humanitarian mission in NW Cameroon.
· Other duties as assigned.
Assets control
· Responsible for logging all new ALIMA assets in NW asset register and ensuring the appropriate coding and tags are placed on each item. Regularly updates asset register with changes and new acquisitions.
· Responsible for coordinating with the procurement and finance office in identifying all details of assets such as buying price, ledger reference, PR, PO and GRN number etc. The asset register should be accurate and complete;
· Responsible to maintain the stock of ALIMA assets that are not checked out and in use.
· Responsible for checking in/out ALIMA owned equipment to authorized staff using the standard ALIMA procedures and forms outlined in the Asset Management Procedures;
· Responsible for the timely preparation of documentation of any movement of assets in ALIMA formats;
· Provides a monthly physical count/check where all assets are located and their status confirmed.
· Update the electronic database monthly and provide an electronic copy to the Logistics Manager; A hard copy is printed, signed and filed in the assets folder;
· Advise supervisor on any broken, damaged or destroyed equipment and needs repairs;
· Assist the Logistics Manager on updating the master asset inventory, as requested;
COMMENT POSTULER :
bamenda.admin@cameroun.alima.ngo
BIEN LIRE ET SUIVRE LES INSTRUCTIONS DONNEES CI-DESSUS POUR POSTULER, ET N’ENVOYEZ JAMAIS DE L’ARGENT LORS D’UN RECRUTEMENT.
