Project Coordinator
Date: 25-Mar-2020
Location: Bamenda, NW, CM
Company: Plan International
Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.
We believe in the power and potential of every child. However, these are often suppressed by poverty, violence, exclusion and discrimination. In addition, it is girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. Moreover, we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.
ROLE PURPOSE
To provide support to Bamenda PU’s by coordinating the execution of the TPM project financed by WFP
DIMENSIONS OF THE ROLE
[This section provides a summary of the size and authority of the post. It covers the size of the budget held, the numbers of direct reports, other key stakeholders who may depend on it, the type of communication required, the external representation involved and the reach of the role.]
- Project planning
- Account analysis
- Narrative Reporting and Analysis
- People Management
- Management of project in SAP
ACCOUNTABILITIES
[This section is critical for clarifying expectations of the role, providing the framework for its relationship with colleagues and providing areas of accountability against which performance can be managed.
This should include a series of brief statements that define the end results required. E.g. drive, contribute, identify, manage, responsible for, advise/coach, build, develop, provide, conduct, oversee, establish, participate etc.
Statements should ideally be worded so that they will lead to thoughts of measurement. For example, it is better to state something like « achieve maintenance standards » than « undertake maintenance ». The former leads to a measure against the maintenance standards.]
Business planning processes:
- Participates to the analysis of the project budget expenditure to ensure that the project budget is spent accordingly
- Reviews and consolidate workplans of Filed Monitors alongside the M&E
- Analyse monthly budget Vs Actual and discuss with the team appropriate actions.
- Ensure that the Project budget in SAP is matching with approved project budget
- Ensures that all purchases and payments of the project are within budget before processing.
- Ensures that project milestones are realized and reported, including planning, cash forecasting.
- Ensure that the cost recovery is performed on a monthly basis by Finance.
- Ensure the update and submission of monthly workbook and activity report
- Liaise with donors/NOs to ensure proper project execution.
- Manage the master budget and update it when the need arises.
People management:
- Develop, coach and motivate a high performing project team.
- Conduct monitoring meetings with staff and partners.
- Conduct regular training of staff for improved capacity and proper delivery.
- Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Dealing with Problems:
Complexity of problems handled & the degree of investigation, analysis, & creative thinking required solving them
- Coaching of staff under his/her supervision on implementation of the project
- Exhibit a good sense of judgment and responsibility in performance of duties
Communications and Working Relationships:
Working contacts inside and outside the organization, include the purpose and level (high, medium, low) of the contact
- Has high contact with all Bamenda PU staff to perform his/her assignment
Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Gained through education, training, & experience
Qualification and Experience
- A University Degree –Bachelor’s degree in Social Sciences or related fields and recognized institution in Project Management or equivalent working experience in the field of Project Coordination for at least 2 years preferably with INGO.
- Experience with financial information systems especially (SAP), MS office especially Excel, PowerPoint and Word.
- Strong experience in managing teams
- Relevant post qualification experience
- In depth knowledge financial management and reporting
Demonstrated behaviours needed by the post-holder to successfully perform the role:
Leadership Behaviours
- Develops, motivates, coaches and manages project team under his/her supervision.
- Promotes high performance by all staff
- Promotes innovation and learning
- Communicates clearly and effectively
- Empathy and conceptual flexibility
- Gains, develops and retains credibility about his/her performance
Skills Specific to the post needed to put knowledge into practice.
- Strong analytical thinking
- Communication skills, appropriate to the audience
- Problem solving
- Strong team-building and motivational skills
- Strong negotiating, facilitating and influencing skills
- Proficient in computer skills and use of relevant software and other applications, e.g. word processing, spreadsheet, database, web-based system
- Working knowledge of written and spoken English and French.
Level of Contact with Children:
Low contact: No contact or very low frequency of interaction
Mid contact: Occasional interaction with children
High level: Frequent interaction with children
- Occasional contact- the job responsibilities of this position requires the post holder to have some contact with children but not on daily basis. There would be occasional contact with children and it is expected that children shall be protected at all times.
- Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
KEY RELATIONSHIPS
[This section refers to people inside and/or outside of the organisation that the post-holder needs to have contact with, and why. This should include virtual presence.]
Internal
- Security Officer – High
- Program Support Manager – Low
- Finance Coordinator– High
- Grants Accountant – High
- Logistics and procurement – Medium
- Grants Support Manager – Medium
- Communication and Media – Medium
- ERM – high
External
- WFP – High
- Cooperating Partners – High
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
PHYSICAL ENVIRONMENT
NA
LEVEL OF CONTACT WITH CHILDREN
Mid contact: Occasional interaction with children
NEXT STEP:
To apply for this job, kindly click on « Apply ». Your application should include:
- A cover letter
- A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor
Location: Bamenda – CAMEROON - Closing date: April 08th, 2020
Plan International Cameroon operates in an equal opportunity environment and actively encourages diversity. Only applications received in French or English, will be considered and only shortlisted candidates will be contacted.
Plan international has a child protection and gender equality policies that are integral part of the recruitment process.
