ADMINISTRATIVE ASSISTANT – Emploi Service

The Administrative Assistant will perform a variety of administrative and office support duties, and requires knowledge of organizational and departmental policies and procedures in order to communicate information involving programs, functions, and services. Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting / referring/assisting others, mail distribution, and photocopying.

The position will be based in Bafoussam, Cameroon and will report to the Project Director.

Areas of Responsibility 

• Takes messages or fields/answers routine and non- routine questions.
• Works in cooperation with other Administrative Associates to cover phones.
• Provides administrative support to staff for copying, faxing and large- scale mailings.
• Responds to staff requests for administrative support as needed.
• Sets up and maintain files, prepares reports, presentations and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports.
• Receives and distributes incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution.
• Schedules meetings and meeting arrangements. Provides meeting support as needed (e.g. scheduling conference rooms, coordinating food, logistics).
• Communicates with both internal and external personnel as required. Prepares and maintains documentation, plans, reports, schedules, databases, spread sheets, logs etc. to support functions.
• Provides meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics)
• Drafts written responses or replies by phone or e-mail when necessary for staff members, as requested

Qualifications

• 3 – 5 Years of related experience.
• Ability to gather, recommend and summarize data for reports, finds solutions to various administrative problems, and prioritizes work.
• Work requires attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• General supervision and instructions given for routine work and detailed instructions with periodic work review given for new activities or special assignments.
• Communicates information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelines.
• Gathers readily available information from office records to drafts e-mails, memos and other documents.

• Strong interpersonal, writing and oral presentation skills in English/ French
• For Cameroon nationals or individuals with due authorization to work in Cameroon only

Intéressé(e)  par cette offre ? Prière de postuler directement dans notre site web : www.emploiservice.cm ou à l’adresse suivante : interim@emploiservice.cm au plus tard le 31 Mars 2020.

La référence de votre dossier de candidature portera la mention : ADASS_090320