OPERATIONS OFFICER

Company Description

The mission of the NGO, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), is to create a world where no mother, no child, no family is devastated by HIV and AIDS. Join us in our fight for an AIDS-free generation.

Job Description

How will you fight for an AIDS-free generation?

Under the supervision of the Director of Operations, the Operations Manager is responsible for coordinating all activities within the Operations unit of the Sub Office in order to provide optimum and efficient support to the program teams in implementing the various projects.

No two days are alike at EGPAF, but what can you expect in this role?

Key Responsibilities And Accountabilities

Finance

Ensure that relevant, contextualized, and comprehensive finance procedures are implemented, periodically revised, and strictly adhered to/complied with
Facilitate a sound internal control environment through adequate segregation of duties, appropriate approval thresholds, job rotations, approval of bank reconciliations, et cetera
Act as a lead sub-office financial analyst, preparing sound expenditure forecasts, reviewing pipeline reports, and leading the implementation of variance reports raised in the budget to actual monthly reports
Ensure that sub-office financial reporting is complete, accurate, and timely and that compliance issues related to the sub-office financial reports are addressed within 5 working days of receipt
Supervise, coach, and capacity-build sub-office finance staff, identifying skills gaps and addressing them through job training, as well as recommending other appropriate external training

Procurement & Logistics

Ensure that relevant, contextualized, and comprehensive procurement procedures are implemented, periodically revised, and strictly adhered to/complied with
Coordinate the sub-office annual procurement planning cycle as well as manage a transparent and compliant selection of local approved suppliers list
Act as property manager for the sub-office, assuming control of office inventory, and also the management of locally purchased supplies for sites. Will conduct an annual, documented physical verification of office assets, and will ensure that site supplies are comprehensively tracked and documented up to delivery to sites. Will ensure that all office assets are tagged and insured
Provide high-level fleet management advice including optimal scheduling, documented analytic reports on vehicle usage logs vis a vis satellite tracking information, fuel consumption reports, and master calendar for all vehicles
Supervise, coach, and capacity-build sub-office procurement staff, identifying skills gaps and addressing them through job training, as well as recommending other appropriate external training

Administration

Develop, implement, and monitor a clear office access policy
Develop tools for office supplies (kitchen, stationary, etc) monitoring and management and capacity build office administrator on effective use of the same
Oversee service contracts for office repairs and maintenance, utility contracts as well as office leases, ensuring they are competitive and up to date
Supervise, coach, and capacity-build sub-office administration staff, identifying skills gaps and addressing them through job training, as well as recommending other appropriate external training

Information Technology

Ensure all IT policies and procedures are strictly adhered to, including the sub-office files backup procedures
Ensure a comprehensive, documented sub-office disaster recovery plan
Supervise, coach, and capacity-build sub-office IT staff, identifying skills gaps and addressing them through on job training, as well as recommending other appropriate external training

Human Resources

Act as sub-office HR contact point, advising Yaoundé HRM on sub-office HR concerns and needs
Provide support and guidance on completing performance appraisals, and supports Cameroon HR in ensuring the timely completion of performance evaluations
Spearhead local recruitments as necessary with the guidance of Cameroon HR
Ensure all HR Policies and Procedures at the sub-office are strictly adhered e.g. working hours policy, leave documentation policy, et cetera

Other Duties

Support audits and compliance reviews conducted at the sub-office level
Facilitate linkages and effective collaboration with sub-office program staff through regular meetings and other communication forums
Oversee sub-office security needs in liaison with the Cameroon Associate Director of Operations
Provide ad hoc reports on a need basis
Other work-related duties as may be assigned by the supervisor

Qualifications

To be successful, you will have:

Education & Experience
Minimum master’s degree in a related Business Field;
Minimum of 5 years of working experience in a similar position in a large organization
Minimum three years working in donor-funded project accounting (preferably USG funded) at a senior level
Working knowledge of English and French

Knowledge, Skills & Abilities

Excellent communication skills
Well-developed interpersonal skills
Strong work ethic and ability and willingness to work long hours
Able to work in team settings and willing to learn
Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences
IT Savvy, including accounting soft wares
Willingness to travel
Developing Others – Developing others is a person’s ability to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods.
Managing Conflict – Managing conflict is a person’s ability to encourage creative tension and differences of opinion. He/she will anticipate and take steps to prevent counter-productive confrontations while resolving conflicts and disagreements in a constructive manner.
Managing People – Managing people is a person’s ability to build and manage a workforce based on organizational goals, budget, considerations, and staff needs. He/she will ensure that employees are appropriately recruited, selected, appraised, and rewarded. He/she will also manage a multicultural workforce and a variety of workforce situations.

Qualified candidates should submit a CV and cover letter before October 12, 2025, at 5:00 PM (West Africa Time Zone)

Additional Information

P.S. : The position is subject to the availability of donor funding.

HOW TO APPLY :

All applications must be submitted ONLINE at : https://www.linkedin.com/company/egpaf/jobs/