PROGRAMME ASSOCIATE

Programme Associate – Yaounde, Cameroon
Job Identification : 17525
Locations : Yaounde, Cameroon
Posting Date : 04/19/2024, 10:46 AM
Apply Before : 05/04/2024, 04:59 AM
Job Schedule : Full time

Agency : UNDP
Grade : G6
Vacancy Type:  Fixed Term
Practice Area : Management
Bureau :  Regional Bureau for Africa
Contract Duration
1 Year with Possibility for extension
Education & Work Experience
High School certificate
Other Criteria
university degree in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, or related field
Required Languages
Fluency in French and working knowledge in English
Desired Languages
Fluency in English and working knowledge in French
Vacancy Timeline
2 Weeks
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Job Description
Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 
<Job Purpose and Organizational Context>

Under the overall guidance of the ARR(P) and direct supervisor of the designated supervisor if applicable, the Programme Associate ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.
The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP.

The Programme Unit works to support achievement of UNDP strategic objectives to create a world where people and planet thrive together, and to help the Country Office act with both ambition and scale to address urgent problems facing the country as well as global climate deteriorating conditions. Programme staff assist the Country Office in formulating and implementing programme strategies that go beyond solving immediate development challenges to create future smart and integrated systemic changes in resilience and capacity building within the country.

 
 
Duties and Responsibilities

 
<Enter Duties and Responsibilities here>

Support to formulation of programme strategies and implementation of the Country Programme Document
Support to management of the CO programme
Administrative support to the Programme Unit
Support to resource mobilization
Facilitation of knowledge building and knowledge sharing
 
1.) Supports formulation of programme strategies and implementation of the Country Programme Document focusing on achievement of the following results:

Provide background information for preparation of CPDs and establishment of Baselines, Milestones and Targets (BMT).
Provide information/evidence to guide future programming and identify implementation arrangements.
2.) Provide effective support to management of the Country Office programme.

Provide background information for preparation of CPDs and establishment of Baselines, Milestones and Targets (BMT).
Provide information/evidence to guide future programming and identify implementation arrangements.
3.) Support implementation of the CO partnership and resource mobilization strategies.

Review of NIM projects Financial Reports; Timely corrective actions on unposted vouchers, including vouchers with budget check errors, match exceptions, and unapproved vouchers.
Creation of requisitions in Quantum for development projects, register of goods receipt in Quantum.
Preparation of requisitions for development projects can be performed either by Programme Associates or by Programme Assistants depending on the set up of the office.
Voucher creation functions in the offices with Service Centres or Project offices, can be performed either by Service Administrators of Service Centres or Finance Assistants of Project offices.
Analyze information on donors and prepare donor profiles.
Track and report on mobilized resources.
Review contributions agreements and manage contributions in ERP.
4.) Facilitate knowledge building and knowledge sharing in the Country Office.

Organize and deliver programme related training for relevant programme and operations personnel.
Compile lessons learned and best practices.
Provide contributions to knowledge networks, communities of practice and digital knowledge platforms.
5.) Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on the achievement of the following results:

Organization of trainings for the operations/ projects staff on programme.

Synthesis of lessons learnt and best practices in programme.

Sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

 
 
Competencies
Expected Demonstration of Competencies

Core : Full list of UNDP Core Competencies can be found here

Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously:LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility :LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination :LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion:LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area Name  Definition

Business Management: Project Management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business Management: Customer Satisfaction/Client Management              •Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.

•            Provide inputs to the development of customer service strategy.

•            Look for ways to add value beyond clients’ immediate requests.

Ability to anticipate client’s upcoming needs and concerns.

Business Development             Knowledge Generation              Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Business Management             Risk Management         Ability to identify and organize action around mitigating and proactively managing risks

Business Management             Results-based Management   Ability to manage programmes and projects with a focus on improved performance and demonstrable results.

Finance Budget Management  Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

Procurement    Contract Management

Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

VI. Keywords

Programme Development

Results based management.

Financial reporting and tracking

Resource mobilization

 
Required Skills and Experience

 
Education:
•            Secondary education is required.

•            A university degree in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, or related field will be given due consideration, but it is not a requirement.

Experience:
 Experience, Knowledge, and Skills

•A minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant progressively responsible administrative/management or programme experience is required at the national and/or international level.

•Experience in the use of computers, office software packages (MS Word, Excel, etc.),

•Ability to review and edit documents, ability to produce meeting reports identifying key actions.

•Experience in handling of web-based management systems, ERP such as ATLAS, UNall, Quantum…, is highly desirable.

•Previous working experience in similar position or area of expertise is mandatory.

•UNDP/UN experience in similar functions is highly desirable.

•Fluency in French or English is mandatory, with working knowledge of the other required. (Fluency in French and working knowledge in English, or Fluency in English and working knowledge in French)

 
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

 Disclaimer

 Important information for US Permanent Residents (‘Green Card’ holders)

 Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

 UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 Applicant information about UNDP rosters

 Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 Non-discrimination

 UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

 Scam warning

 The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Required Skills
Skills
Financial reporting and tracking
Programme Development
Resource mobilization
Results based management.

All applications must be submitted ONLINE at : https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/17525