PAYMENT PROCESSING OFFICER

Division:    Team Lead Administration

Department/ unit:   Corporate Services

Job objective(s)

§  Processing of vendor invoices in line with terms of contracts issued for all transactions and service areas bank wide (i.e transactions emanating from IT Division, Digital Banking, Marketing And Corporate Communications, Corporate Services, HCM, Retail, Branches, Internal Control, Operations, etc…);

§  Control expenses/cost optimization assurance, including verifying and reconciling vendor invoices

§  Vendor management, especially with regards to vendor payment and tax related issues.

Duties and Responsibilities

§  Collection of invoices and delivery note from vendors who have fulfilled the obligations of the LPO and award letters issued.

§  Send confirmation mails to business units for confirmation of items supplied and for subsequent payment processing and process vendor payment

§  Raise tickets for payment process

§  Follow up with payment process ensuring that tickets are signed by appropriate authority, track tickets and ensuring vendors are paid within 30 days.

§  Prepare payment report

§   Scan and save the payment documents in the department folder after all necessary approval for reference purpose

§  Ensuring that the right tax rate is applied on every payment

§  Process of fixed assets transactions

§  Liaising with internal stakeholders on payment transactions

§  Manage and maintain payment report

CHALLENGES

§  Lack of quick response from business offices

§  Delay from approving units which delays payment process

§  The large quantity of invoices to process

PLANNING:  Macro: one year;  Micro: daily

KEY PERFORMANCE INDICATORS

Vendor management efficiency
Payment TAT
Compliance to procurement and vendor management procedures / policies

JOB REQUIREMENTS

Education
Minimum education level – HND on finance, or accounting, or business administration, or economics,

Experience
Minimum experience –01 to 05 years’ relevant experience in finance or accounting, or payment processing, or any related domain

KEY COMPETENCY REQUIREMENTS

Knowledge

Banking operations, policies and procedures
Human relations
Vendor relationship management
File management
Skill/Competencies

Interpersonal and communication skills
Negotiation skills
IT and computer appreciation
Analytical mind
Initiative/judgment
Diplomacy
Accounting skills
Reporting Relationships

Functionally reports Team Lead Administration

Administratively reports to same as above

Supervises: nil

APPLICATION SUBMISSION :

Candidates should send their resume and motivation letter to hcmrecruitcameroon@ubagroup.com, with the heading “ Payment Processing Officer ” later December 31, 2024
 Only shortlisted candidates will be contacted to proceed to the interview stage.