UNDP / PNUD HUMAN RESOURCES ASSOCIATE

PARTAGER AVEC VOS PROCHES SUR :

Job Identification : 21020
Locations : Yaounde, Cameroon

Apply Before : 10/15/2024, 04:59 AM
Job Schedule
Full time
Agency
UN Women
Grade
G6
Vacancy Type
Fixed Term
Job Function
Operations
Initial Contract Duration
12 Months
Education & Work Experience
High School certificate – 6 year(s) experience
Required Languages
French, English
Vacancy Category
Local Opportunities
Vacancy Timeline
2 Weeks
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Job Description
Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women in Cameroon is implementing its Strategic Note 2022-2026 aligned to the Cameroon UNSCDF adopted in September 2021 with Gender mainstreamed throughout and a stand-alone Gender Outcome. The Human Resources (HR) unit provides support to Country Office (CO) management in ensuring that the office is appropriately staffed with high quality and engaged personnel who receive the guidance, feedback, and development they need to fully contribute to the CO’s agenda and the formulation and implementation of UN Women’s overall mission, strategy and plans of actions.

Under the technical guidance of the Regional HR Business Partner in RO and the daily supervision of the Country Representative, the Human Resource (HR) Associate is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel

Key Functions and Accountabilities:

Administer and implement HR strategies and policies in Cameroon Country Office in full compliance with UN Women rules, regulations, and HR policies and guidelines:

Provide general, standard information to the management and staff on HR strategies, rules and regulations;
Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
Prepare written response to queries concerning HR related matters.
Provide HR administrative and logistical services to Cameroon Country Office and region in full compliance with UN Women rules, regulations, and HR policies and guidelines:

Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;

Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Quantum system
Facilitate responses to audit findings and recommendations;
Assume overall responsibility for leave management; record management;
Process payment, and administer entitlements for international staff as delegated; validate and coordinate local payroll and related issues;
Facilitate staff separation process;
Create/update entries of vendors, PO and Receipts in Quantum system.
Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines:

Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;

Screen candidates and facilitate and participate in interview panels as necessary;
Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
Prepare position establishment, liaise with headquarters and assure that action is completed;
Provide regular recruitment status reports;
Provide advice to local recruitment in programmes/projects when necessary.
Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines:

Monitor compliance with the performance appraisal review in the office and staff learning and development;
Facilitate the preparation of Office learning plan and individual learning plans in consultation with the HR Business Partner
Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines:

Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
Generate a variety of standard and non-standard statistical and other reports from various databases;

Update position data in Quantum system, association of positions to chart fields (CoAs), update of CoA information and setting up vendors.
Facilitate knowledge building and knowledge sharing globally:

Organize training courses, workshops, information sessions, orientations and consultations for staff;
Provide a synthesis of lessons learnt and best practices in HR administration;
Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies :

Core Values:

Integrity;
Professionalism;
Respect for Diversity.
Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.
Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

Strong knowledge of HR administration, processes and policies;
Ability to administer and execute administrative processes and transactions;
Ability to handle information of a confidential nature;
Ability to provide inputs to business processes re-engineering, implementation of new systems;
Good quantitative skills; ability to produce reports;
Strong IT skills.
Recruitment Qualifications:

Education and Certification:

Completion of secondary education is required.
Bachelor’s degree in HR, Business or Public Administration is an asset.
Experience:

At least 6 years of relevant experience in office administration and/or human resource management;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required;
Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Languages:

Fluency in English and French is required.
Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.