Admin-Fin and Logistics Assistant_Service provider

Duration of contract : 08 months depending on performance and availability of funding.

Job location:Bamenda (this is not a delocalized position)

Work areas : North-West Region

Type of Contract : Service provider contract, full-time, fixed-term (08 months) renewable depending on funding and employee performance

Publication date : 23/07/2024

Contract start date : 19/08/2024

An international medical non-governmental organization (INGO), Médecins du Monde Suisse ( MdM -CH) acts on the ground to restore sustainable access to health for excluded people. MdM -CH is part of an international context by favoring a programmatic approach linked to civil society. It develops a specific conceptual and operational framework for contexts in chronic crisis and/or conflict, managing emergencies when they arise but favoring long-term development strategies. It favors a direct approach while articulating these closely with local partners, guarantors of sustainability.

JOB DESCRIPTION

Objective 1: ACCOUNTING AND FINANCIAL MANAGEMENT

–            Ensure the collection and control of accounting documents and control of the accounting of the project implementation partner according to MdM or donor procedures.

–            Provide support to the partner in managing the budget allocated to them in compliance with MdM or donor procedures

–            Monitor payment schedules for contracts executed on its basis;

–            Carry out the archiving of accounting documents, prepare and send the archives in coordination;

–            Carry out cash and safe activities, and ensure the supply of funds and their security;

–            Execute disbursements and payment of advances, in accordance with established procedures;

–            Ensure that the advances book and accounting journals are kept;

–            Before registration, check that the supporting documents comply with Médecins Du Monde procedures;

–            Check cash balances daily and report any discrepancies to the Accounting Supervisor;

–            Guarantee the security of your fund and the confidentiality of information;

Carry out the accounting processing of entries according to the Employer’s accounting organization

Objective 2:  LOGISTICS MANAGEMENT

–            Ensure compliance with procedures by the project implementation partner.

–            Be responsible for the application of the Employer’s purchasing procedures on its basis;

–            Develop and submit for approval to the general coordination the discharge documents for the provisional and/or definitive handovers and transfers of goods acquired by the Employer and transferred to the partners;

–            Carry out purchases, track orders and receive goods in strict compliance with the Employer’s logistical and administrative procedures;

–            Maintain and update the list of preferred suppliers;

–            Coordinate and plan the work of drivers;

–            Coordinate and organize possible transport of goods;

–            Update the inventory of the Employer’s property;

–            Write all reports requested by the Admin-Fin Manager;

Objective 3: ADMINISTRATIVE AND LEGAL MANAGEMENT

–            Train and support team members under his supervision;

–            Ensure the minimum replacement of members of the administrative service in the event of absence (vacation, illness, etc.);

–            Ensure and contribute to maintaining the motivation of your team on the base at a satisfactory level;

–            Provide operational support to other departments where necessary in updating monitoring materials;

–            Collaborate in the contracting process, monitoring and payment of external service providers;

–            Participate in weekly team meetings;

 REPORTING / COMMUNICATION:

 Participate in monitoring current regulations;

Assist the Admin-Fin Manager in relations with administrative authorities (Labor Inspection, CNPS, Tax, etc.).

·        REQUIRED SKILLS AND EXPERIENCE

·       Training: BAC+3 Minimum, in Accounting and Finance, Management, Commerce or Business Administration

·       Experience of 1 Year within an NGO or international institution;

·      Experience in administrative and financial monitoring of emergency projects, mobilizing national and/or international funding will be highly appreciated.

·       Knowledge of SAGA being an asset;

·       Be flexible, have good thinking and listening skills, good self-control;

·       Have good command of IT tools, particularly Microsoft Office.

·        TO APPLY :

Interested Candidates are asked to submit their complete application file by email no later than August 06, 2024. at 5:00 p.m. The complete application file includes the following elements:

·        Cover letter addressed to the General Coordinator of Médecins du Monde Suisse in Cameroon;An up-t-date Curriculum Vitae of not more than 3 pages;

·        Copy of valid National Identity Card; Copy of required diploma;

·        Proof of previous professional experience (certificates of employment, employment contracts, end-of-contract certificates, etc.).

·        Three reference people (Last name, first names, position, email address and working telephone number);

The complete file, in one ( 01) single file, must be sent by email to the following address: recrutement.cameroun@medecinsdumonde.ch with reference in the subject of the email: ADMIN-FIN/LOGISTIC ASSISTANT SERVICE PROVIDER_BDA. NB : ONLY SELECTED CANDIDATES WILL BE CONTACTED AND FILES NOT COMPLYING WITH THE INDICATIONS SPECIFIED IN THIS OFFER WILL BE PURELY AND SIMPLY REJECTED.

APPLICATIONS FROM WOMEN ARE ENCOURAGED