Executive Assistant to Regional Director & Admin Officer
\nBirdLife International is seeking to recruit an enthusiastic and experienced individual for the position of Executive Assistant to Regional Director & Admin Officer. The main responsibilities will be to:
\n\u2022 Ensure effective management of the Regional Director\u2019s schedule and Office, including supporting the governance, communications and management of strategic alliances
\n\u2022 Provide administration support to the BirdLife Secretariat in Africa; and
\n\u2022 Support the administration components of the Strong High Sea project.<\/p>\n
Main roles and activities:
\n\u2022 Manage appointments, emails and travel for Regional Director
\n\u2022 Serve as first responder for the Regional Director, act appropriately on his behalf by responding to requests and monitoring deadlines
\n\u2022 Maintain the Partnership contact data and internal distribution lists
\n\u2022 Prepare briefing papers, reports, advocacy materials and presentations, and take minutes at Partnership and Board meetings
\n\u2022 Support the recruitment of new BirdLife Partner
\n\u2022 Ensure effective and efficient management use and maintenance of office facilities and equipment across the BirdLife Africa Offices
\n\u2022 Support in the management and selection of vendors, purchase of equipment, services, and manage. contracts and database of service providers
\n\u2022 Support the effective management of the legal and risk function, ensuring offices and staff are compliant with national laws and BirdLife procedures
\n\u2022 Manage and maintain the current filing and database system, and look for ways to improve current systems
\n\u2022 Support and track implementation of project activities
\n\u2022 Coordinate timely submission of project narrative and financial report
\n\u2022 Organise project events<\/p>\n
Required skills, experience and qualifications:
\n\u2022 Relevant qualification in Business Administration, Secretarial & Administrative skills, including minute taking
\n\u2022 Diplomacy, good writing skills, good interpersonal communications, monitoring and evaluation
\n\u2022 Proven track record in a senior secretarial or business support role
\n\u2022 Experience of project planning and coordination
\n\u2022 Proactive and pre-emptive approach
\n\u2022 Organised, with the ability to keep track of a wide variety of tasks
\n\u2022 Ability to work under pressure, with minimum supervision
\n\u2022 Excellent communication skills, ability to communicate clearly and concisely, both verbal and written
\n\u2022 Tact and diplomacy, and the ability to influence
\n\u2022 Ability to maintain a high level of integrity and discretion in handling confidential information
\n\u2022 People oriented and able to interact with a wide diversity of people
\n\u2022 Flexibility when working with other colleagues<\/p>\n
See the full job description.<\/p>\n
Application deadline: 30 October 2020<\/p>\n
Location:
\nThe position will be based in Nairobi, Kenya.<\/p>\n
Salary & benefits:
\nCommensurate with experience and qualifications and in accordance with BirdLife International, Africa Division terms and conditions.
\n\u2022 Gross monthly salary: Kshs. 170,000 \u2013 200,000
\n\u2022 Length\/duration of this position: 2 years
\n\u2022 Working hours: Full time 40 hours per week
\n\u2022 Date when the job expected to start: 01 December 2020<\/p>\n
Application:
\nApplications, including a covering letter summarising the applicant\u2019s suitability for the position, a detailed CV and names and contact addresses of three referees known to the applicant in a professional capacity, should be sent via email before the deadline to: recruitment-africa@birdlife.org<\/p>\n
Interviews: Only shortlisted candidates will be contacted.<\/p>\n","protected":false},"excerpt":{"rendered":"
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