Administrative Assistant<\/p>\n
Date: 31-Aug-2020<\/p>\n
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Location: Yaounde, CE, CM<\/p>\n
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Company: Plan International<\/p>\n
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Plan International is an independent non-profit development and humanitarian organization that advances children\u2019s rights and equality for girls.<\/p>\n
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We believe in the power and potential of every child. However, these are often suppressed by poverty, violence, exclusion and discrimination. In addition, it is girls who are most affected.<\/p>\n
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Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.<\/p>\n
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We support children\u2019s rights from birth until they reach adulthood. Moreover, we enable children to prepare for \u2013 and respond to \u2013 crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.<\/p>\n
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We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.<\/p>\n
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ROLE PROFILE<\/p>\n
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Title :<\/p>\n
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Assistant Administratif<\/p>\n
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Functional Area<\/p>\n
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Programme DAFI Yaound\u00e9<\/p>\n
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Reports to<\/p>\n
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Coordinatrice du programme DAFI<\/p>\n
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Location<\/p>\n
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Yaound\u00e9<\/p>\n
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Travel required<\/p>\n
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Effective Date<\/p>\n
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30 septembre 2020<\/p>\n
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Grade<\/p>\n
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B<\/p>\n
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ROLE PURPOSE<\/p>\n
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Plan International Cameroon est une ONG internationale de d\u00e9veloppement communautaire centr\u00e9e sur l’enfant, sans affiliation religieuse, politique ou gouvernementale, \u00e9tablie au Cameroun depuis 1996 et \u0153uvrant pour le bien-\u00eatre des enfants, en collaboration avec les communaut\u00e9s. Le parrainage d’enfants est le fondement de l’organisation. Gr\u00e2ce au soutien financier du HCR, Plan International Cameroon met en \u0153uvre en 2020, le Programme de bourses DAFI.<\/p>\n
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Ce programme a besoin pour ses services d\u2019un Assistant Administratif \u00e0 Yaound\u00e9. Ce poste a \u00e9t\u00e9 cr\u00e9\u00e9 afin de donner un appui au programme dans l\u2019atteinte des objectifs en facilitant la fourniture des biens et services dont a besoin le programme.<\/p>\n
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DIMENSIONS OF THE ROLE<\/p>\n
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Procurement, logistic and administrative support to the project team.<\/p>\n
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Procurement<\/p>\n
Asset management<\/p>\n
Inventory and warehouse management<\/p>\n
Fleet management<\/p>\n
Petty cash management<\/p>\n
ACCOUNTABILITIES<\/p>\n
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Give support for the procurement, logistic, fleet and administration management for the project as per the Operational Manual (OM), local procedures and policies to ensure value for money is obtained at all times;<\/p>\n
Prepares Offers for Bids in accordance with the bidding guidelines;<\/p>\n
Prepare regular requisitions for repairs and maintenance of vehicles, distribution of supplies, equipment and fixed asset as well as other clerical and administrative services such as security services, office & housekeeping, etc. \u2026;<\/p>\n
Ensure that all the procurement activities processed are capture in SAP,<\/p>\n
Ensure the effective management of store to ensure the effective implementation of program activities with no reports or incidents on mismanagement of store;<\/p>\n
Provide the project support in warehousing and other logistical support;<\/p>\n
Manage Petty cash funds<\/p>\n
Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.<\/p>\n
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Ensures that Plan International\u2019s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International\u2019s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.<\/p>\n
KEY RELATIONSHIPS<\/p>\n
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Project team in Yaounde \/ High<\/p>\n
Logistic & Procurement department \/ High<\/p>\n
HCR, Partners & suppliers \/ High<\/p>\n
Project team in Douala \/ Medium<\/p>\n
Refugees \/ Low<\/p>\n
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE<\/p>\n
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Qualification and Experience<\/p>\n
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University Degree or Two years University Certificate (e.i BTS- DEUG) in Business Administration, Logistic, Law, Management,<\/p>\n
Minimum two years\u2019 experience of purchasing, fleet management, maintaining inventories and materials,<\/p>\n
Computer skills,<\/p>\n
Ability to use general office equipment such photocopiers, printers etc\u2026<\/p>\n
Experience working with an international NGO would be an advantage<\/p>\n
Have knowledge of behaviour and people habit of the target area might be an added value.<\/p>\n
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Demonstrated behaviours needed by the post-holder to successfully perform the role:<\/p>\n
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Planning and organizing abilities,<\/p>\n
Timeliness and proactive in the execution of duties,<\/p>\n
Ability to inter-act with staff, visitors and partners at all levels,<\/p>\n
Communicates in a manner that inspires confidence and professionalism,<\/p>\n
High sense of judgment and responsibility,<\/p>\n
High sense of integrity,<\/p>\n
High safety awareness level of area of operation,<\/p>\n
Good team player.<\/p>\n
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Skills Specific to the post needed to put knowledge into practice.<\/p>\n
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Good communication and ICT skills,<\/p>\n
Good inter-personal skills,<\/p>\n
Good client\/customer relations,<\/p>\n
Good writing and reporting skills,<\/p>\n
Good negotiation skills,<\/p>\n
Strong team player,<\/p>\n
High level of discretion,<\/p>\n
Planning & organizing.<\/p>\n
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PLAN INTERNATIONAL\u2019S VALUES IN PRACTICE<\/p>\n
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We strive for lasting impact<\/p>\n
We challenge ourselves and others to be bold in achieving a sustainable and significant impact on the lives of girls, all children and young people.<\/p>\n
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We are open and accountable<\/p>\n
We create a climate of trust inside and outside the organisation, through being open, honest and transparent. We hold ourselves and others to account for the decisions we all make, for doing what we say we will do and for the impact of our actions on others.<\/p>\n
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We work together<\/p>\n
We all achieve more by working together with others inside and outside the organisation We are generous and supportive towards our colleagues and partners. We co-create and implement solutions in our teams, across Plan International, with girls, all children, young people, communities and our partners.<\/p>\n
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We are inclusive and empowering<\/p>\n
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We help girls, all children and young people achieve increased confidence and autonomy to change their own lives. We empower our staff to give their best and develop their potential.<\/p>\n
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LEVEL OF CONTACT WITH CHILDREN<\/p>\n
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Limited<\/p>\n
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NEXT STEP:<\/p>\n
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To apply for this job, kindly click on \u00ab\u00a0Apply\u00a0\u00bb. Your application should include:<\/p>\n
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A cover letter<\/p>\n
A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor<\/p>\n
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Location: Yaounde \u2013 CAMEROON<\/p>\n
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Closing date: September 7th, 2020<\/p>\n
Females candidates are highly encouraged to apply<\/p>\n
Plan International Cameroon operates in an equal opportunity environment and actively encourages diversity. Only applications received in French or English, will be considered and only shortlisted candidates will be contacted.<\/p>\n
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Plan international has a child protection and gender equality policies that are integral part of the recruitment process.<\/p>\n","protected":false},"excerpt":{"rendered":"
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