{"id":6456,"date":"2020-08-28T04:44:03","date_gmt":"2020-08-28T02:44:03","guid":{"rendered":"https:\/\/louma-jobs.com\/cm\/?post_type=emplois&p=6456"},"modified":"2020-08-28T04:44:03","modified_gmt":"2020-08-28T02:44:03","slug":"procurement-assistant","status":"publish","type":"emplois","link":"https:\/\/louma-jobs.com\/cameroun\/recrutements-emplois-stages\/2020\/procurement-assistant\/","title":{"rendered":"Procurement Assistant"},"content":{"rendered":"
\n

Procurement Assistant<\/h1>\n
Apply now \u00bb<\/a><\/div>\n<\/div>\n

Date:\u00a0<\/strong>22-Aug-2020<\/p>\n

Location:<\/strong>\u00a0Maroua, EN, CM<\/span><\/p>\n

Company:\u00a0<\/strong>Plan International<\/p>\n

\n

The Organisation<\/strong><\/p>\n

Plan International is an independent development and humanitarian organisation that advances children\u2019s rights and equality for girls.<\/p>\n

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it\u2019s girls who are most affected.<\/p>\n

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.<\/p>\n

We support children\u2019s rights from birth until they reach adulthood. And we enable children to prepare for \u2013 and respond to \u2013 crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.<\/p>\n

We have been building powerful partnerships for children for over\u00a080 years, and are now active in more than 70 countries.<\/p>\n

DIMENSIONS OF THE ROLE
\n\uf0a7\u00a0\u00a0 \u00a0Process the purchase and supply of goods and materials for the PIIA as per the Operation Manual (OM), \u00a0local procedures and policies to ensure value for money is obtained at all times,
\n\uf0a7\u00a0\u00a0 \u00a0Process with the preparation and processing of \u00a0bidding documents for public tender offers to ensure \u00a0a fair and transparent process for securing the services of consultants and contractors,
\n\uf0a7\u00a0\u00a0 \u00a0Process with the preparation, update and maintenance of contracts to keep and track all contracts without any reports on program disruptions due to maladministration of contracts,
\n\uf0a7\u00a0\u00a0 \u00a0Produce and maintain an up-to date supplier database and price list for easy access to the \u00a0required information that would ensure prompt procurement goods and materials for program activities,
\n\uf0a7\u00a0\u00a0 \u00a0Ensure that all the procurement activities are capture in SAP,
\n\uf0a7\u00a0\u00a0 \u00a0Monitor and follow-up the hotel and conference room booking,
\n\uf0a7\u00a0\u00a0 \u00a0Monitor and follow-up all vehicle fleet movement,
\n\uf0a7\u00a0\u00a0 \u00a0Monitor and manage the team of Front Desk Assistant, Receptionist and Janitors to ensure they perform effectively and provide the required support services,
\n\uf0a7\u00a0\u00a0 \u00a0Prepare and follow-up the administrative department cash forecast,
\n\uf0a7\u00a0\u00a0 \u00a0Responsible for the rapid identification and setting up of office and staff accommodation, and other premises in fast changing and volatile environments. This includes fitting of equipment required to run the office and ensuring the staff movements.
\n\uf0a7\u00a0\u00a0 \u00a0Coordinate asset management for all projects under the area of responsibility including; disposal plans asset verification, compliant purchasing. Process with the registration, update and status of the fixed asset acquisition \/movement, to keep and track all assets with no reports of loss of assets,
\n\uf0a7\u00a0\u00a0 \u00a0Ensure suitable accommodation, communication means and transport is in place for staff, visiting Plan staff, and consultants
\n\uf0a7\u00a0\u00a0 \u00a0Ensure the office & \u00a0its environment are well kept and maintained to facilitate the smooth flow of office work without any adverse disruptions,
\n\uf0a7\u00a0\u00a0 \u00a0Drafting of Letters and contracts
\n\uf0a7\u00a0\u00a0 \u00a0Share cost recovery vehicle usage charging invoices with finances department; updated data for vehicle cost recovery annually
\n\uf0a7\u00a0\u00a0 \u00a0Supervision of admin staff; review and fixing objectives, Midterm Appraisal and final evaluation;
\n\uf0a7\u00a0\u00a0 \u00a0Preparation, update and follow-up of the procurement Plan (monthly\/quarterly);
\n\uf0a7\u00a0\u00a0 \u00a0Keep the Operations Manager informed of any initiative or difficulties related to the office for attention\/redress for the provision of the required support services for program implementation, and submit all document to his approval,
\n\uf0a7\u00a0\u00a0 \u00a0Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.<\/p>\n

ACCOUNTABILITIES
\n\u2022\u00a0\u00a0 \u00a0Understands administrative requirements as per the Procurement guide and other policies and procedures and provides required services \u00a0to staff;
\n\u2022\u00a0\u00a0 \u00a0Exhibit a good sense of judgment and responsibility in the performance of duties;
\n\u2022\u00a0\u00a0 \u00a0Works with minimum supervision;
\n\u2022\u00a0\u00a0 \u00a0Refers all final decision making to the supervisor<\/p>\n

\u2022\u00a0\u00a0 \u00a0Ensures that Plan International\u2019s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International\u2019s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
\nKEY RELATIONSHIPS<\/p>\n

\u2022\u00a0\u00a0 \u00a0Keeps and maintain a high contact with contractors, service providers and suppliers for the provision of goods, material, equipment\u2019s, utilities repairs and maintenance that would ensure Plan receives value for money.
\n\u2022\u00a0\u00a0 \u00a0Maintains a high contact with all PU Office staff to receive and process requests for administrative services;
\n\u2022\u00a0\u00a0 \u00a0Maintains medium contact with country staff from the Program Unit to offer support, information, influence and or reasoning with regards to administration related issues.
\n\u2022\u00a0\u00a0 \u00a0Inside the organization technical relationships with Country Administrative Manager,<\/p>\n

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
\nEssential
\n\u2022\u00a0\u00a0 \u00a0University Degree or Two years University Certificate in Logistic \/ management\/ law
\n\u2022\u00a0\u00a0 \u00a0Minimum two years\u2019 experience of purchasing, maintaining inventories and materials
\n\u2022\u00a0\u00a0 \u00a0Computer skills
\n\u2022\u00a0\u00a0 \u00a0Ability to use general office equipment such photocopiers, printers etc\u2026
\n\u2022\u00a0\u00a0 \u00a0Experience working with an international NGO would be an advantage
\n\u2022\u00a0\u00a0 \u00a0Good communication and ICT skills
\n\u2022\u00a0\u00a0 \u00a0Good inter-personal skills
\n\u2022\u00a0\u00a0 \u00a0Good client\/customer relations
\n\u2022\u00a0\u00a0 \u00a0Good writing and reporting skills
\n\u2022\u00a0\u00a0 \u00a0Good negotiation skills
\n\u2022\u00a0\u00a0 \u00a0Strong team player
\n\u2022\u00a0\u00a0 \u00a0High level of discretion
\n\u2022\u00a0\u00a0 \u00a0Planning & organizing<\/p>\n

Desirable
\n\u2022\u00a0\u00a0 \u00a0Planning and organizing abilities
\n\u2022\u00a0\u00a0 \u00a0Timeliness and proactive in the discharge of duties
\n\u2022\u00a0\u00a0 \u00a0Ability to inter-face with staff visitors and partners at all levels
\n\u2022\u00a0\u00a0 \u00a0Communicates in a manner that inspires confidence and professionalism
\n\u2022\u00a0\u00a0 \u00a0High sense of judgment and responsibility
\n\u2022\u00a0\u00a0 \u00a0High safety awareness level of area of operation
\n\u2022\u00a0\u00a0 \u00a0Good team player<\/p>\n

PLAN INTERNATIONAL\u2019S VALUES IN PRACTICE
\nWe are open and accountable
\n\u2022\u00a0\u00a0 \u00a0Promotes a culture of openness and transparency, including with sponsors and donors.
\n\u2022\u00a0\u00a0 \u00a0Holds self and others accountable to achieve the highest standards of integrity.
\n\u2022\u00a0\u00a0 \u00a0Consistent and fair in the treatment of people.
\n\u2022\u00a0\u00a0 \u00a0Open about mistakes and keen to learn from them.
\n\u2022\u00a0\u00a0 \u00a0Accountable for ensuring we are a safe organisation for all children, girls & young people
\nWe strive for lasting impact
\n\u2022\u00a0\u00a0 \u00a0Articulates a clear purpose for staff and sets high expectations.
\n\u2022\u00a0\u00a0 \u00a0Creates a climate of continuous improvement, open to challenge and new ideas.
\n\u2022\u00a0\u00a0 \u00a0Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
\n\u2022\u00a0\u00a0 \u00a0Evidence-based and evaluates effectiveness.
\nWe work well together
\n\u2022\u00a0\u00a0 \u00a0Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
\n\u2022\u00a0\u00a0 \u00a0Builds constructive relationships across Plan International to support our shared goals.
\n\u2022\u00a0\u00a0 \u00a0Develops trusting and \u2018win-win\u2019 relationships with funders, partners and communities.
\n\u2022\u00a0\u00a0 \u00a0Engages and works well with others outside the organization to build a better world for girls and all children.<\/p>\n

We are inclusive and empowering<\/p>\n

\u2022\u00a0\u00a0 \u00a0Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
\n\u2022\u00a0\u00a0 \u00a0Builds constructive relationships across Plan International to support our shared goals.
\n\u2022\u00a0\u00a0 \u00a0Develops trusting and \u2018win-win\u2019 relationships with funders, partners and communities.
\n\u2022\u00a0\u00a0 \u00a0Engages and works well with others outside the organization to build a better world for girls and all children.<\/p>\n

PHYSICAL ENVIRONMENT
\nTravel requirements<\/p>\n

LEVEL OF CONTACT WITH CHILDREN
\nLow contact: No contact or very low frequency of interaction
\nMid contact: Occasional interaction with children
\nHigh level: Frequent interaction with children<\/p>\n

 <\/p>\n

 <\/p>\n

Location: Maroua<\/strong><\/p>\n

Type of Role: Procurement Assistant<\/strong><\/p>\n

Grade: B<\/strong><\/p>\n

Closing Date: 30\/08\/2020<\/strong><\/p>\n

 <\/p>\n

 <\/p>\n

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.<\/strong><\/em><\/p>\n

 <\/p>\n

Plan International\u00a0believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.\u00a0<\/strong><\/p>\n

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the\u00a0Inter Agency Misconduct Disclosure Scheme<\/a>. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and\/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his\/her understanding of these recruitment procedures.<\/strong><\/p>\n

 <\/p>\n

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.<\/strong><\/p>\n

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls\u2019 rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.<\/strong><\/p>\n<\/div>\n

\n
Apply now \u00bb<\/a><\/div>\n<\/div>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

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