Relates to: Logistic Manager
Duty Station: Bamenda
Type of contract: Fixed-term contract
Availability: ASAP
Missions and Responsibilities
General objective
Carry out or supervise all logistics, supply, and ITC activities in the base and associated
projects according to INTERSOS standards and protocols to have the material, infrastructure, and
vehicles in optimal running conditions.
Plan, oversight, and manage logistics and supply support operations to ensure smooth
accomplishment of base\/project activities
Specific tasks:
Logistics Information Management
\u25cf Input Logistics Data in INTERSOS Logistics software (Intersos Management Platform – IMP) in an
accurately and timely manner. Provide training to base staff if required and support the
implementation of INTERSOS Logistics software in the mission
Supply Chain Management and Procurement
\u25cf Plan, coordinate, and supervise the supply activities of the base and define the level of priority.
Implement the adequate tools and procedures
\u25cf Carry out local purchases (RFQ and Direct Purchase) for goods and services in respect of
INTERSOS and donor requirements and ensure that the line manager is aware of any problems
linked to the quality or availability of the items to be purchased
\u25cf Follow up on the payments of all suppliers and collect all the necessary supporting documents from
them i.e. receipts and delivery notes. Ensure before any payment is made all originals are in the
coordination office
\u25cf Support the Supply Manager or Logistics Coordinator\/Manager in ensuring that all procurements are
completed on IMP and all necessary documents are uploaded and properly archived in the finance
department
\u25cf In collaboration with the Logistics Coordinator\/Supply Manager and the PM Is responsible for the
effective usage of the IMS and accounting of inventories
\u25cf Follow the defined Procurement Plan and coordinate the local purchases with project staff
\u25cf Submit purchase requests to the Supply Manager for ITB and tenders and\/or any other purchase
that cannot be made locally
\u25cf Facilitate the negotiation with local purchasers and maintain good relationships with suppliers
\u25cf Run market assessments and update the pre-qualified supplier’s lists
\u25cf Update all the supplier files and ensure all documentation related to the supplier has been fully
updated on the IMP
\u25cf Collaborate for the preparation of the monthly logistics report
Facilities and Communications Management
\u25cf Ensure the installation and maintenance of functional office space(s) and guesthouse facilities with
adequate living conditions and in accordance with INTERSOS minimum standards and brand
identity manual. Ensure the application of defined safety and security measures and make inspection
visits to assess the rehabilitation needs of facilities
\u25cf Ensure that facilities have an appropriate IT and Communications infrastructure and equipment to
sustain INTERSOS software platforms and are in line with policies and procedures – allowing
permanent communication between capital, projects, bases, and HQ and proper management of the
bases. Guarantees that all staffs in the mission have proper training on how to use communications
equipment available (e.g. satellite phones, HF\/VHF radios, computers, etc.)
Asset Management
\u25cf Support on the purchase, use, and maintenance of IT assets, office and project equipment, and
communication tools, while ensuring that all base assets registered in IMP are documented, issued
with unique INTERSOS asset numbers, tagged, and logged according to asset management policies
and procedures
\u25cf Support the CLC\/CLM on reporting asset list at the end of the project and oversee asset rollover
according to the defined destination with the Programs department
\u25cf Oversee regular fixed assets check quarterly
Transportation Management
\u25cf Ensure that INTERSOS Fleet Management model, movement security protocols, and Brand Identity
Manual are applied in the base, the fleet is checked, and regularly maintained, and that vehicles are
insured and taxes are paid
\u25cf Follow-up on proper monitoring of fuel consumption and use of vehicle log-book, maintenance log,
oil log, and other fleet formats and templates by field logistics staff. Ensure that proper
documentation of vehicles (i.e. lease, insurance, mechanical inspection, etc.) is properly handled by
logistics staff
\u25cf Plan vehicles movements, track individual trips, and ensure implementation of security measures
Human Resources Management
\u25cf Monitor activities of contractors and team under his responsibility
Applied Security
\u25cf Monitor technical aspects of the project risk reduction policy, transport, communication, protection,
identification, and preparation of the technical aspects of the security policy and guidelines,
evacuation plan and contingency plan, monitoring day-to-day the application of security rules and
reporting to the LogCo\/LM and Head of Mission any problem that may arise. For this purpose, the
Base Logistics Officer has to create an appropriate environment to facilitate the secure exchange of
information
.
Job Requirements
Education
\u25aa University degree desirable Bachelor degree in the field of Logistics or any
relevant field
\u25aa Certifications in the domain would be an asset
Experience \u2022 Minimum of two years work experience in logistics and\/or supply chain
\u2022 Experience working with NGOs
Language Fluency in English (written and spoken)
Knowledge of French will be an asset
Knowledge
Skills \/ Attitudes
\u25cf Essential computer skills (Word, Excel and Internet)
\u25cf Service orientation
\u25cf Behavioral flexibility
\u25cf Results-oriented and quality-oriented
\u25cf Teamwork and cooperation
\u25cf Stress Management
\u25cf Commitment to the principles of INTERSOS<\/p>\n\n\n\n