BACKGROUND
TRAFFIC is the leading non-governmental organization working globally on trade in wild animals and plants in the context of both biodiversity conservation and sustainable development.
TRAFFIC International is a charity and limited company registered in the UK. TRAFFIC\u2019s head office, based in Cambridge UK, provides worldwide leadership, coordination, cross-regional and corporate functions. TRAFFIC\u2019s local engagement is managed through programme offices operating under the auspices of the UK charity, with staff based in a hub office and at other strategic locations where necessary. Programme offices operate within a geographic area of responsibility focused on one or multiple countries where TRAFFIC aims to help deliver priority programme outcomes. TRAFFIC works in strategic alliance with IUCN and WWF on wildlife trade issues.<\/p>\n\n\n\n
JOB DESCRIPTION
CHARACTERISTIC DUTIES
This position is responsible for ensuring the consistent and efficient administration of projects for
which TRAFFIC Central Africa has financial and reporting responsibilities. The Finance and
Administrative Support Officer works closely with the Finance Officer, Project Managers and the Programme Office Director at TRAFFIC Central Office and throughout the TRAFFIC network. The successful candidate will provide Accounting and financial support for the implementation of the Central African Programme Office. The incumbent reports to the Finance Officer.<\/p>\n\n\n\n
SPECIFIC DUTIES
\u2022 Provide day-to-day finance and accounting management including cash calls, invoicing, payments, banking, control of the use of petty cash, processing accruals and prepayments;
\u2022 Ensures the timely transfer of funds to and from Central Africa, the Global Office, and fund recipients by raising invoices and make payments following instruction from Project Administration Officer and the Programme Office Director,
\u2022 Develop and track all advance requests, claims and submit them to TRAFFIC’s Finance Officer for processing in SAGE.
\u2022 Processes Payment Vouchers and Journal Vouchers on time and in accordance with the Financial Procedures and Policy Manual.
\u2022 Supports the Programme Office Director on TRAFFIC HR matters including assisting with recruitment arrangements and reviews relevant information for staff remuneration.
\u2022 Support the processing of mission orders, travel authorizations for missions of staff members, partners and consultants, ensuring with the Project Manager that these missions are eligible and necessary funds are available before they are conducted;
\u2022 Analysis and reconciles project expenditures Vs budget accurately and on time.
\u2022 Files all Disbursement Vouchers\/Journal Vouchers systematically no later than the following month, with all supporting documents.
\u2022 Coordinates with Project Managers, Finance and Logistics Assistant the process of procurement of CAF Programme Office and Project logistics including equipment materials, and service providers, to ensure that this is in compliance with IUCN Procurement policy and TRAFFIC FPPM
\u2022 Ensures that goods received are in compliance with the organization\u2019s policies;
\u2022 Ensures invoices are appropriately coded for input and processing into SAGE and IUCN Accounts;
\u2022 Assist in the preparation of end-of-project audits by ensuring that all supporting documents are available and easily accessible.
\u2022 Manages incoming and outcoming calls and mails, receives and logs email before sending them to the destined offices;
\u2022 Organizes office meetings and meetings with partners, take minutes and distribute them to the parties concerned;
\u2022 Monitoring Co2 emissions and arranging carbon offset payments.<\/p>\n\n\n\n
\u2022 Ensures project audits are carried out in line with donor requirements;
\u2022 Process expense claims, workshop financial reports, and associated expenses justifications and ensure the expenses are appropriately loaded into SAGE;
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\u2022 Carry out any other task requested by his\/her supervisor that is within his\/her competence.
REQUIREMENTS
\u00a0 \u00a0 \u00a0\u2022 A Degree qualification in Accounting or in a related field from a recognized tertiary institution;\u00b7
\u2022 At least three years of experience in the administrative and financial field, preferably in the implementation of development projects related to international cooperation.
\u2022 Proficient in the use of ERP accounting software or any prominent accounting software;
Working knowledge of the USG procedures and compliance
\u2022 Proficient in using office applications (MS Word\/Excel\/PowerPoint) and other web-based management systems;
\u2022 Verbal and written fluency in English and French is essential. Fluency in English will be considered a major asset.
\u2022 Ability to work in an international, multicultural, and multidisciplinary team.
\u2022 Flexibility and occasional availability outside working hours due to the necessary coordination with teams based in other time zones.
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\u2022 Possible availability to travel within the country, if necessary.
APPLICATIONS
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement\u00a0\u00a0https:\/\/hrms.iucn.org\/iresy\/index.cfm?event=vac.show&vacId=11620&lang=en\u00a0<\/a>and pressing the \u00ab\u00a0Apply\u00a0\u00bb button.<\/p>\n\n\n\n