Onsite
Cameroon
12 months
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assignment(s)
Open recruitment (advertised)
Advertisement end date:22\/07\/2023
General
Description of assignment title
Procurement Assistant
Assignment country
Cameroon
Expected start date
01\/08\/2023
Sustainable Development Goal
16. Peace, justice and strong institutions
Volunteer category
National UN Volunteer Specialist
DoA reserved for persons with disabilities
No
Accessibility measures in place
–
Host entity
UNDP
Type
Onsite
Duration
12 months
(with possibility of extension)
Number of assignments
1
Duty stations
Bamenda
Reasonable accommodation
No
Additional accessibility info
–
Details
Mission and objectives
The United Nations Development Programme (UNDP) is the United Nations\u2019 global development network. UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.
This is a critical time for the world. At UNDP, we see this period as a huge opportunity to advance the global sustainable development agenda. In September 2015, world leaders adopted the 2030 Agenda for Sustainable Development to end poverty, protect the planet and ensure that all people enjoy peace and prosperity. UNDP is working to strengthen new frameworks for development, dis-aster risk reduction and climate change. We support countries’ efforts to achieve the Sustainable Development Goals, or Global Goals, which will guide global development priorities through 2030.
For several years, UNDP with the support of various donors, Japan, Germany, Sweden, the European Union has made early recovery and stabilization within communities hard hit by the crisis its priority.
More recently, UNDP has committed to implementing the regional stabilization strategy, adopted in May 2018 by the States Parties of the LCBC and endorsed by the African Union.
The socio-economic situation and the endemic unemployment of youth and women in the intervention areas call for immediate interventions to consolidate the trend towards a return and the setting in orbit of an irreversible stabilization. The implementation of such immediate actions re-quires the presence within the National Stabilization Window team of a Communication and Re-porting Assistant who will work under the supervision of the Project Coordinator in collaboration with the entire team based in Maroua and Yaound\u00e9 as well as with colleagues from other projects
Context
Cameroon has been experiencing armed conflict in the North-West and South-West Regions since 2017. This conflict has caused a huge death toll in both civilian and combatant populations, significant economic decline, growing underdevelopment, pain and suffering in affected communities, and a breakdown in social cohesion.
The government of Cameroon and UNDP collaborated in the formulation of the Presidential Plan for Reconstruction and Development (PPRD) of the Northwest (NW) and Southwest (SW) Regions. The PPRD feeds into the government\u2019s efforts to resolve the current crisis. It is against this backdrop that UNDP has engaged in recovery activities in both regions. The objective of this plan is to strengthen institutions and processes that facilitate peacebuilding and resilience through the following three pillars:
\u2022 Strengthening social cohesion
\u2022 Rehabilitation of damaged infrastructure
\u2022 Revitalization of the local economy
The PPRD plan will be implemented in phases, and the first phase which is expected to cover two to three years will focus mainly on Recovery. This will complement and reinforce current humanitarian efforts by supporting the transition towards civilian led recovery and social cohesion, economy, and livelihood revitalization, and ultimately the return to normalcy for the Anglophone regions. The Recovery programme RP, which concerns the first three years will therefore focus on the human, social, economy and livelihood aspects.
c) Briefly describe how the required services will contribute to the work of the unit\/project
In order to increase the performance and effectiveness of UNDP’s Recovery programm delivery of quality results, two regional coordinations have been established:
\u2022 Coordination of the South-West in Buea
\u2022 North-West Coordination in Bamenda
The Procurement Assistant will support all Recovery procurement activities with the Procurement Specialist. The Procurement Assistant will work in close collaboration with both regions staff to exchange information and ensure consistent services delivery. However, as described above, these ToRs were designed for two positions. Therefore, one Procurement Assistant will be based in Bamenda (North West) and another one in Buea (South West).
Task description
\u2022 Ensure full compliance of procurement activities with UN\/UNDP rules, regulations, policies, and strategies; implementation of effective internal control.
\u2022 Provide inputs to Country Office (CO) Procurement business processes mapping and drafting of internal Standard Operating Procedures (SOPs) in procurement ;
\u2022 Support the preparation of procurement plans and their implementation\/monitoring;
\u2022 Organize procurement processes including preparation and conduct of Requests for Quotations, Invitations to Bid or Request for Proposals, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with the rules and regulations;
\u2022 Prepare purchase orders and contracts in Quantum;
\u2022 Prepare of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
\u2022 Implement the internal control system which ensures that purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
\u2022 Prepare and present reports on procurement;
\u2022 Source potential new suppliers; keeps abreast of significant market trends and developments in purchasing and related fields. Identification and recommendation of sources of procurement ;
\u2022 Analyse and evaluates procurement requests submitted by different units and consults with unit managers to ensure that specifications\/terms of reference, costs and delivery schedules\/due dates are adequate and appropriate;
\u2022 Follow-up with suppliers the timely delivery of items;
\u2022 Follow-up with the units on invoices and goods\/services receipts, ensuring timely and accurate receipts and payment;
\u2022 Update suppliers\u2019 roster;
\u2022 Participate in and review procurement networks as well as participate in procurement workshops and training;
\u2022 Incorporate new strategies into local guidance and ensure CO staffs receive information and training;
\u2022 Contribute to ensuring Standard Operating Procedures (SOPs) within the functional area are continuously updated and available through the unit\u2019s SharePoint site, best practices are continuously identified, documented, and made available to clients and peers, and appropriate and up-to-date information for learning tools are available;
\u2022 Perform backup functions for other team members in the Unit as and when required.
3. Supports knowledge building and knowledge sharing in CO
\u2022 Participate in the trainings on procurement procedures;
\u2022 Keep abreast of updates\/changes in the procurement guidelines;
\u2022 Synthesize lessons learnt and best practices in procurement;
\u2022 Contributes to knowledge networks and communities of practice.
Eligibility criteria
Age
27 – 80
Nationality
Candidate must be a national or legal resident of the country of assignment.
Requirements
Required experience
3 years of experience in procurement, logistics, and\/or administration is required at the national and\/or international level;
\u2022 Alternatively, may be accepted bachelor\u2019s degree in combination with 2 years of relevant experience in procurement, logistics, and\/or administration ;
\u2022 Procurement and\/or supply chain experience in an international non-governmental organization or international commercial company is highly desirable;
\u2022 Public procurement experience is desirable;
\u2022 Acknowledgement of UN procurement procedures is an advantage;
\u2022 Certification in Public Procurement and\/or Supply Chain Management (CIPS or SCM) is an advantage, e.g. Chartered Institute of Procurement & Supply (CIPS) certification ;
\u2022 Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling web-based management systems;
\u2022 Understand the potential as well as the limitations of using data driven innovation
\u2022 Ability to use a mix of data sources (quantitative, qualitative or real-time techniques) to develop understanding, identify patterns to inform decision making or identify opportunities for further exploration
\u2022 Ability to find, evaluate and engage suppliers of goods and services
\u2022 The ability to acquire goods, services or works from an outside external source
\u2022 Knowledge of processing, storing, and validating procurement data\u2022 Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and\/or practical situations
\u2022 Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and\/or practical situations
\u2022 Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and\/or practical situations
Area(s) of expertise
Procurement and contracting, Logistics and Inventory, Administration
Driving license
–
Languages
English, Level: Fluent, Required
French, Level: Working knowledge, Desirable
Required education level
Master degree or equivalent in Procurement, logistics, and\/or administration is required at the national and\/or international level;
Competencies and values
Results oriented
Innovative
Continious learning
Adaptability
Client oriented
Team work
Communication
Fxibility
Other information
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