The World Wide Fund for Nature (WWF) Cameroon Seeks an Executive Assistant
Want to make a positive difference to the future of people and our one shared home, the Earth? Working with WWF could be your opportunity of a lifetime:<\/p>\n\n\n\n
All around the world, people are waking up to the deepening crisis of nature loss. A growing realization that nature is our life-support system. And that nobody will be spared from the impacts of its loss. Here at WWF, we are helping to tackle this enormous global challenge.<\/p>\n\n\n\n
Our people come from hugely diverse backgrounds and with a variety of expertise, ranging from HR and finance to advocacy and conservation science. We welcome applications from anyone who believes they can help us create a better future for people and wildlife.<\/p>\n\n\n\n
What we do:
We are an independent conservation organization, striving to sustain the natural world for the benefit of people and wildlife. From individuals and communities to business and government, we are part of a growing coalition calling on world leaders to set nature on the path to recovery by 2030. Together, we seek to protect and restore natural habitats, stop the mass extinction of wildlife, and make the way we produce and consume sustainable.<\/p>\n\n\n\n
For our country programme office in Cameroon, we are looking for a dynamic and committed Executive Assistant who will provide support to Administrative activities.
Reports to
Country Director
Location
Yaound\u00e9, Cameroon
Mission of the Department:
To ensure a high performing Country Programme Office.<\/p>\n\n\n\n
Major functions:<\/p>\n\n\n\n
To Provides the Country Director and her team with in administrative services, ensures liaison with staff, stakeholders and partners. .<\/p>\n\n\n\n
Major Duties and Responsibilities:<\/p>\n\n\n\n
1) Administration<\/p>\n\n\n\n
\uf0b7 Prepares and monitors budgets for CD Office running costs;
\uf0b7 Takes notes, prepare minutes and update decision follow up table of the CD\u2019 chaired meetings, ensuring that
relevant team members produce regular updates;
\uf0b7 Ensures the upstream processing of visa applications and especially visas on landing (request, support,
reservation\u2026);
\uf0b7 Assists the Country Director in his management and functions in networking with the WWF ROA CWC offices,
the Regional Office, the secretariat, the wider WWF network as well as other organisations and partners;
\uf0b7 Coordinates and monitors multiple and diverse work processes and activities to ensure management decisions
and directives are properly carried out and the timely delivery of products;
\uf0b7 Organises and prioritises the Country Director’s agenda for calls, meetings, appointments and streamlines
requests and workload as necessary;
\uf0b7 Reviews and handles mail and correspondence for the Country Office and routs as appropriate to designated
departments;
\uf0b7 Is routinely involved in relaying processing\/handling information of the most sensitive, diverse and
confidential nature;
\uf0b7 Edits enquiries, reports and documents as appropriate and maintains filing and archiving systems;<\/p>\n\n\n\n
\uf0b7 Follows up and ensures documents \/ contracts (consultancy contracts, grants, MOUs, donor contracts) have the necessary authorisations and meet operational standards prior to the Country Director’s approval;
\uf0b7 Plans trips for the Country Director and designated WWF CCPO SMT members and ensures effective logistics items (flights, visas, travel advance, travel request, itinerary table + contacts, invitation letter, hotel confirmation, related travel documents) are up to date;
\uf0b7 Plan and follow up Senior Management Team (SMT) meetings, CMT (Country Management Team) meetings and staff meetings.
2) Coordination
\uf0b7 Coordinates inputs and assists in developing presentations for management ahead of high-level meetings with partners (Government, Donors and missions) and operational briefings;
\uf0b7 Coordinates logistics for all relevant meetings in Cameroon;
\uf0b7 Organise external events as necessary, including agendas, production of reports and monitoring
\uf0b7 Follow up of recommendations;
\uf0b7 Follows up relations with the media;
\uf0b7 Liaises with a wide variety of high level contacts in government offices, other international Organizations,
NGOs and the public sector;
\uf0b7 Independently responds to extensive and diverse inquiries;
\uf0b7 Facilitates information sharing and lesson learning within the WWF CCPO SMT and all WWF CCPO by providing
regular updates for CCPO internal communications tools (meeting & events calendar; travel & leave updates;
contacts database, directories.);
\uf0b7 Coordinates with and back up the other Executive Assistants of Yaound\u00e9 office;
\uf0b7 Performs other duties as requested by the Country Director;
\uf0b7 Perform any other duty as requested by the management.<\/p>\n\n\n\n
Profile:<\/p>\n\n\n\n
Required Qualifications<\/p>\n\n\n\n
\uf0b7 University degree in Administration or equivalent in related field;
\uf0b7 A minimum of five years’ experience as assistant to a senior management function, preferably in an
international organisation\/company.
Required Skills and Competencies
\uf0b7 Excellent organisational skills, with attention to details;
\uf0b7 Bilingualism will be an asset (English and French);
\uf0b7 Proactive attitude and ability to take initiative and work independently;
\uf0b7 Excellent team player with good networking and interpersonal skills;
\uf0b7 Strong oral and written communication skills;
\uf0b7 Excellent computer knowledge, including internet, Power Point, spread sheets. Familiarity with documentation
layout and organization;
\uf0b7 High level of confidentiality;
\uf0b7 An interest in conservation and natural resource management is an asset;
\uf0b7 Aligns and identifies with the core values of the WWF organization: Courage, Integrity, Respect and
Collaboration.<\/p>\n\n\n\n
Working Relationships:<\/p>\n\n\n\n
Internal – Interacts regularly with Regional Executive Assistant, Managers and staff in WWF Cameroon, the ROA team, as well as staff of other relevant units within the WWF network in fulfilment of duties.
2<\/p>\n\n\n\n
External – Interacts with partners, staff and visitors from other conservation organizations, major donors from the private sector as well as from government aid agencies and foundations. Responds to general inquiries related to the work of the WWF CCPO.<\/p>\n\n\n\n
This job advert covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.<\/p>\n\n\n\n
How to apply:<\/p>\n\n\n\n
Apply through the Link : https:\/\/cameroon.panda.org\/apply_to_a_job\/#<\/p>\n\n\n\n
Deadline for applications: 11th July 2021.
Thank you in advance for your interest in this position. Please note that only candidates under serious consideration will be contacted for follow up. If you have not been contacted five (5) days after closing, consider your application unsuccessful.
WWF is an equal opportunity employer and committed to having a diverse workforce
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