Ambassade Des Etats-Unis ADMINISTRATIVE ASSISTANT

PARTAGER AVEC VOS PROCHES SUR :

Open Period: 04/02/2024 – 04/16/2024 Format MM/DD/YYYY
Vacancy Time Zone: GMT+1
Series/Grade: LE – 0105 7
Salary: XAF FCFA9,501,199 /Per Year
Work Schedule: Full-time – 40 hours per week
Promotion Potential: LE-7
Duty Location(s): 1 Vacancy in Yaounde, CM
Telework Eligible: No
For More Info:
HR Section
000-000-0000
ydeapplicants@state.gov
Overview
Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM – FP is 07. Actual FP salary determined by Washington D.C.

• All Interested Applicants / All Sources

Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
• Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is:

Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time upon of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
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Duties
Under the direct supervision of the Senior General Services Officer, incumbent provides Administrative and Support services to the General Services Office (GSO) of two US Direct Hires (USDH), one Eligible Family Member (EFM) GSO Assistant and 35 Locally Employed Staff. Incumbent serves as the GSO sub-cashier and backup sub-cashier for the Facilities Management section, issues petty cash as well as enters all transactions into COAST Cashiering. The incumbent is the primary timekeeper for four GSO sections, manages the reception desk, maintains the GSO contact database, drafts correspondences, coordinates meetings, routes documents and invoices for GSO Contracting Officers signature. Puts in Access Requests for GSO employees and escorts outside customers.

Qualifications and Evaluations
Requirements:
EXPERIENCE: Minimum of three (3) years of prior administrative assistant experience, including clerical accounting, in an international organization or a large local organization of 50 or more employees is required.

JOB KNOWLEDGE: Knowledge of filing and record-keeping principles. Basic arithmetic is required. Knowledge of basic protocol procedures. Good knowledge of time management strategies to effectively manage job tasks and responsibilities. Must be computer literate in MS Excel, MSWord, PowerPoint, and basic data management software and basic knowledge of bookkeeping and accounting principles.

Education Requirements:
Two years university studies is required.

Evaluations:
LANGUAGE: Good Working Knowledge (Reading/Writing/Speaking) English and French is required. This may be tested.

SKILLS AND ABILITIES: Typing ability of 40 wpm is required. Must be skilled in the use of copiers, faxes, PCs, printers, scanners, and office telephones. Must be accurate in giving and taking information. Must be tactful and diplomatic in answering calls and dealing with all internal and external clients. Must have good listening and judgment skills. Must be able to develop and maintain contacts with key internal and external clients of the GSO section. Must have good organizational and interpersonal skills. These may be tested.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

« Recruiting for diversity, hiring based on merit »

Qualifications:
All applicants under consideration will be required to pass U.S. Embassy issued medical and security certifications.

Benefits and Other Info
Benefits:
Agency Benefits:
SALARY: The annual gross salary includes: the Basic Rate, the Miscellaneous Benefits Allowance, and the End-of-the-Year Bonus. Seniority Allowance is paid in accordance with local labor law. A Cashier allowance is paid for eligible positions.

MEDICAL BENEFITS: The U.S. Mission in Yaoundé directly reimburse eligible employees for covered medical expenses incurred for them and/or eligible dependents, subject to the stated limits of the Local Compensation Plan.

LEAVE BENEFITS: Subject to the stated limits and rules of the Local Compensation Plan, employees are entitled to the following types of leaves: Annual Leave, Sick Leave, Maternity Leave, Special Leave.

HOLIDAYS: The U.S. Mission in Yaoundé and the Embassy Branch Office in Douala observe American and Cameroonian public holidays, about 19 holidays per year.

For Eligible Family Members (EFMs), benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply:

All candidates must be able to obtain and hold a U.S. Embassy issued Security and Medical clearance (See “Next Steps” below for more information).

Please make sure you enter ALL your work experience(s) and education. Attached Curriculum files will not be considered. Please enter your primary private email address, as this will be used by the HR Office to contact you if you are shortlisted.

To apply for this position, click the “Submit Application” button. For more information on how to apply, please visit: https://cm.usembassy.gov/jobs/

Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:
• Residency and/or Work Permit (if applicable)
• University Diploma (or equivalent)
• Proof of experience or work attestation

Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy (if applicable)
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applications meeting the minimum education and experience requirements will be screened by HR Office and the Selecting Official(s)

ONLY shortlisted applicants will be contacted by email for mandatory language and/or subject matter tests.

ONLY successful tested applicants will be contacted by email for interview.

Non selected applicants will be notified by email of the results.

For Selected Applicants:

HR Office will send a Conditional Offer with the security certification and medical clearance requirements.

The security certification is a 2-4 months process, and is done by the Regional Security Office (RSO), who will contact the applicant once he/she completed the requirements provided with the Conditional Offer

The medical clearance is covered by the U.S. Embassy, and will be completed by the applicant separately, during the security certification process.

Once HR Office receives the medical clearance and the security certification, the applicant will receive a Formal Offer with an agreed start date.

For Eligible Family Members (EFMs), the Human Resources Office will provide appropriate information and guidance.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Cameroon.