42 MONITORING and EVALUATION Mentors, SAFECARE Project

JOB ANNOUNCEMENT

Shwari Health Cameroon is a locally registered organization with a vision to ensure the provision of quality, effective and innovative evidence-based solutions to address health systems challenges within the health sector in Cameroon and beyond with a special focus to children and adolescents. To achieve this, Shwari Health Cameroon uses proven community strategies to identify HIV infected children and adolescents, refer them to health facilities for initiation on treatment, support and accompany them through treatment to ensure they remain in care and achieve viral suppression. Our mission is to be one of the most sought-after implementations science associations in Cameroon that uses evidence-based strategies to effectively cover the ‘Know-Do’ gaps in the provision of health services. We aim to achieve this through the application of modern evidence generation and synthesis methods to understand operational contexts so as to devise strategies that could make the implementation efforts more effective and efficient. SHWARI Health Association, in partnership with Georgetown University’s Center for Global Health Practice and Impact (CGHPI), the Government of the Republic of Cameroon’s Regional Technical Groups (RTGs), will be implementing a project titled SAFECARE-Cameroon, which is a 5-year CDC/PEPFAR-Funded project. SAFECARE-Cameroon’s goal is to develop, implement, and sustain comprehensive facility and community-based HIV services for children, adolescents, and adults in Cameroon in PEPFAR supported regions of the country and support the country to fast track its progress to achieve HIV epidemic control. As a result, SHWARI Health Association Cameroon (SHAC) is recruiting for the following program implementation positions. All prospective candidates must be fluent in French and working knowledge of English. These positions will be based in Yaoundé or Bertoua.

SHAC Office Positions

Position:        Monitoring and Evaluation Mentor, SAFECARE Project -Cameroon
Reports to:        Monitoring and Evaluation Specialist
Location of work:    Yaoundé or Bertoua, Cameroon
Number of positions:        42
Position Overview:    This position provides onsite overall M&E support by ensuring the completion of key records and registers as well as implementation of quality improvement and monitoring and evaluation activities at the assigned facilities. Assignments are specific and work is reviewed upon completion by the Strategic Information Specialist.

Essential Functions
    Monitoring and evaluation
o    Oversee the overall management o data related activities in assigned facilities working in conjunction with the facility Data Clerks, majors and other facility level staff involved in data management
o    Supervise data collection activities in assigned facilities;

•    Assists in establishing and maintaining an effective and efficient records management system
o    Flags gaps in patient documentation (files and registers) with facility Data Clerk in assigned facilities
•    Supports Facility Data clerks to provide feedback to service providers; resolve questions, inconsistencies, or missing data
o    Compiles, sorts, and verifies accuracy of data to be reported in assigned facilities
o    Analyze data on a regular basis (weekly, Monthly, quarterly) to inform the ART clinic team and the hospital and flag both programmatic and targets related gaps in assigned facilities
o    Maintain the flagging system in assigned facilities ensuring that they are up to date on a daily basis for the assigned health facilities
o    In collaboration with the ART clinic Major in assigned facilities, ensures availability of all documentation tools at the site.
o    Completes alongside facility data clerk, data from registers and patient records into DAMA & EMR in assigned facilities
•    Ensure all data entry done by facility Data Clerks meet required template (DAMA or EMR) for alphabetic, numeric, or symbolic data from source documents into computer based on format displayed on screen and enters necessary codes.

o    Ensures that the assigned facilities hold weekly data review meetings to analyze performance, identify and resolve all data related issues
o    Mentor and support data clerks to generate timely and complete reports, daily, weekly, monthly and quarterly that captures 100% of services provided during the reporting period to achieve site goals and set targets.
o    Conduct Periodic data quality checks.
•    Routinely triangulate data captured in registers, patient file and EMR/DAMA for accuracy and consistency (daily, weekly, Monthly)
•    Review and make corrections where required
o    Participate in data validation GU/MOH
•    Supports facility data clerk to review monthly RTG report with source document before submissions
•    Ensure GU/RTG Monthly performance indicators are consistent.
o    Participate in all DQA exercise
o    Ensure that hard and soft copies of data collected are easily accessible and stored properly at sites.
    Quality Improvement
o    Support the site to identify and maintain a quality improvement team
o    Support the site in the implementation of quality improvement projects to improve patient outcomes.
    Cash advance and Management
o    In conjunction with the clinical Mentor, determine the amount of cash needed for routine facility activities ad request for the funds.
o    Work with the major to follow up expenses and justification of cash advance received

o    Work with the major of the CTA/UPEC to reconcile advance received on a monthly basis
    Contributes to a team effort and accomplishes related results as required.
    Maintains confidential information
Perform other job-related duties as assigned.

Qualifications and Experience
    First degree in any of the sciences or social sciences
    Be able to move around 2-5 facilities
    Good Knowledge of Microsoft Office (word, excel, access, power point)
    Accuracy and Speed in Data Entry
    A good Knowledge of data analysis and use
    Experience in data entry projects is an added advantage (i.e DAMA or any other EMR)
    Be willing to learn and be able to take initiative
    Be able to meet timelines effectively
    Communicate efficiently and effectively both verbally and in writing.
    Carry out multiple tasks and meet deadlines.
    Follow instructions furnished in verbal or written format.
    Must be fluent in French and Working knowledge of English

Work Environment
SHWARI Health Association Cameroon (SHAC) /Context / Required competencies
Core values
•    Commitment: Actively contributes to achieving organizational goals
•    Diversity: Respects others and values their diverse perspectives and contributions

•    Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
•    Accountability: Takes responsibility for own action and delegated work
Core competencies
•    Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
•    Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
•    Planning: Works towards the achievement of goals in a structured and measured manner
•    Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
•    Initiative-taking: Proposes and initiates new ideas, activities and projects
•    Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
•    Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
•    Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
•    Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Instructions for Submitting Applications:
1.    All applications should be submitted electronically at: https://forms.gle/zFso5waZkTf716JG6
2.    Please mention in the subject line of the email the position for which you are applying.
3.    Applications should include 3 references that are familiar with applicant’s work experience preferably in the last 3-5 years. References should include contact information including daytime phone and e-mail address.
4.    All applications should include a cover letter that details one’s suitability for the job highlighting key functional areas, expected qualifications and experiences.
5.    Candidates should attach a 3-page CV/Resume that highlights one’s key achievements in areas relevant to the job
6.    Job related stated qualifications and experience are the basic minimum requirements that each applicant must meet to be considered for interviewing.
7.    All applicants should include daytime phone contact information.
8.    Deadline for application is September 10th, 2024, 5 PM Cameroon Time.

Applications received after the deadline will not be considered.

SHWARI Health Association Cameroon (SHAC) is an equal opportunity employer and encourages all qualified persons to apply regardless of gender, ethnicity, or any other status variable.