Location: Douala, Cameroon
Number of Positions: 01
Contract Duration: Full time- permanent
Report to: Finance & Accounting Manager
Applications Deadline: 26th of April 2023
Resume:
EGPAF in Cameroon aims to expand high quality, locally-owned HIV/AIDS services and strengthen health systems to end new HIV infections in children. Crucial in achieving this goal is providing excellent and professional executive support to the Country Director and the executive leadership team in managing dairies, engagements and organizing work pro-actively.
Job Purpose:
The Elizabeth Glaser Pediatric AIDS Foundation is seeking 01 (one) Associate Finance Officer (AFO) for its Offices in Douala. The AFO will work towards the achievement of the Foundation’s goals efficiently and effectively. This position will be responsible for ensuring that all administrative and finance activities for the Foundation are done in compliance with Foundation rules and regulations.
The Associate Finance Officer will conduct assigned activities to support the establishment and maintenance of a functioning office as required by EGPAF. The AFO will be responsible for ensuring that all administrative and finance activities for the Foundation’s Cameroon office are timely and in compliance with Foundation rules and regulations, to include Quick Books entry, submission of financial packages and reports to EGPAF HQ Accounting, and preparation/processing/tracking of payment vouchers, advances, and expenditures
Key Responsibilities and Accountabilities
Review adequacy of supporting documentation for all documentation forwarded for payment
Review of all Mobile payments to ensure completeness and accuracy
Responsible for timely processing of staff advances for travel and activities in the sub-offices
Responsible for ensuring that supplier invoices submitted in the field office are paid within the agreed timelines
Responsible for reconciliation of supplier statements
Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing
Provides a monthly payment tracker for Invoices and Mobile Payments
Manages a systematic financial filing system that is sequential, complete and up to date always both scanned and hard copies
Pro-actively addresses identified monthly compliance issues regarding payables from HQ.
Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing
Cash management, including banking and disbursements, in accordance with established Foundation procedures.
Provides a monthly payment tracker for Invoices and Mobile Payments
Manages a systematic financial filing system that is sequential, complete and up to date always both scanned and hard copies
2. Cash/Bank Management
Reviews and approves expenses incurred from petty cash. Ensure timely petty cash replenishment.
Ensure a balance portfolio between cash at bank and cash in hand in accordance to the Foundation’s policy.
Review payments on the OMNI, Citi Direct, MoMo and Orange Money Platform.
Keep a clear tracker of all bank transactions.
Perform monthly bank reconciliation,
Monitors field offices bank accounts balances and advises on funds transfer periods and amounts.
Ensure timely banking of any unspent amounts refunded by staff as well as any cheques written in favor of the foundation for various transactions.
3. Budgeting and Financial Management:
Assist in preparing of monthly financial reports, including, but not limited to Budget to actual reports for specific agreements, Financial projections and burn rate analysis for agreements, Financial analysis based on program activities
Assist in budget management, including: Development of new business cost proposals
Development of annual budgets under continuation awards
Assist in the provision of financial data and analysis to Country management
4. Audit & Compliance Review Support
Support Donor-related Compliance /Business Systems Reviews, including follow up and complete resolution of findings
Support EGPAF’s annual internal and external audits and Compliance Review functions and Follow up of findings.
Required Qualifications and Key Competencies:
A Degree in Finance, Accounting or other related field of study
A qualified professional certificate like ACCA, CIMA will be an added advantage
Minimum 3-5 years of experience directly supporting Finance in an INGO or corporate environment with at least 2 years in a similar position.
Solid knowledge of accounting and financial reporting
Experience in using QuickBooks accounting system
Solid knowledge of computer software and modern accounting systems; particularly Microsoft Excel.
Excellent knowledge of the Cameroon fiscal environment
Working knowledge and understanding of US Government funded project, rules and regulations.
Excellent analytical, oral and written communication skills in English and French
Highly organized with ability to prioritize and multi-task while working as part of a team
Possess strong accuracy, attention to detail and ability to follow through
Honest, energetic, independent, self-motivated and administratively self-sufficient
Ability to maintain confidentiality, exercise discretion and sound judgment.
Others
Problem Solving – Problem solving is a person’s ability to use critical thinking to identify and analyze problems, weigh relevance and accuracy of information, generate and evaluate alternative solutions, and makes recommendations.
Flexibility – Flexibility is a person’s ability to be open to change and new information and rapidly adapt to new information, changing conditions, or unexpected obstacles.
How to Apply:
Qualified candidates are requested to submit their resumes and cover letter until 26th of April 2023 at 6pm.
However, the Foundation reserves the right to close the position before this deadline if candidates matching the profile are identified.
Please note that only short-listed applicants meeting the above requirements will be contacted.
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