Administration Assistant (Travel) G5

Career Opportunities: Administration Assistant (Travel) G5 – Yaounde (Re-advertised) (827317)
Requisition ID 827317 – Posted  /06/2023 – Fixed Term – Africa, Central & Eastern – Cameroon – Yaounde – Working Job Language (2) – ADMINISTRATION

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

WHO WE ARE?
The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

 At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.  

 To learn

more about WFP, visit our website: https://www.wfp.org/ and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

ORGANIZATIONAL CONTEXT
WFP Cameroon is part of the Country Offices in the Regional Bureau for Central and West Africa (RBD) facing multiple humanitarian crises that simultaneously aggravate existing socio-economic vulnerabilities in the country. The fragile security situation in the Northern part of the Country, a protracted refugee operation in the East and crises in the Northwest and Southwest regions has left millions of people vulnerable to food insecurity. WFP provides a key emergency response component of the Humanitarian Response Plan through regular food and sustainable development assistance to part of the food insecure and vulnerable people in the country. With the launch of the second-generation strategic plan, it is imperative to obtain the optimum capacity of staff, partners and beneficiaries given the precarious humanitarian situation and importance of delivering efficient and quick support. This role further described below, will contribute to the World Food Programme’s mission in Cameroon to Saving Lives, Changing Lives.

JOB PURPOSE
To support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices.

KEY ACCOUNTABILITIES (not all-inclusive)
Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
Collat

e and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.
Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.

STANDARD MINIMUM QUALIFICATIONS
Education:

Completion of secondary school education. A post-secondary certificate in the related functional area.
Experience:

At least five (5) years of experience in a relevant field of work, with a background and interest in international humanitarian development.
Language:

Fluency (level C) in English or French language (written and oral).
Intermediate knowledge (level B) of a second official UN language: English/French. (Other WFP working language) would be an asset.
WFP LEADERSHIP FRAMEWORK
Leads by Example with Integrity    Drives Results and Delivers on Commitments    Fosters Inclusive and Collaborative Teamwork    Applies Strategic Thinking    Builds and Maintains Sustainable Partnerships
Lives the WFP values and shows humanity and integrity by role modelling care for others    Delivers on commitments and adapts readily to change    Is inclusive and collaborative, and contributes to a culture of learning and personal growth    Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things    Builds and nurtures  external partnerships and collaborates with partners to deliver common objectives

FUNCTIONAL CAPABILITIES
Capability Name    Description of the behaviour expected for the proficiency level
Business Support Services & Reporting    Exhibits ability to convert business plans into clear actions for team members to support the implementation of the program. Collects and reports data to draw out fact-based insights. Internal Controls & Risk Management    Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to immediate client’s critical activities. Resource Management Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients. Specialised Knowledge in Administrative Services    Demonstrates a broad or specialist knowledge of administration best practices, techniques and processes, and a good grasp of WFP standards, processes, and infrastructure in area of responsibility; applies this to ensure the provision of efficient and effective administration services. Customer Focus    Monitors and supervises administrative work against the established standards and protocols for service excellence. Ensures that customer problems are identified and resolved.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work
Has supported in providing ad-hoc guidance to new staff members
TERMS AND CONDITIONS
Contract Type : Fixed Term
Unit : Administration
Duty Station : Yaoundé; Cameroon

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
Once your profile is completed, please apply, and submit your application
Please make sure you upload your professional CV in the English or French language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at wfprecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
DEADLINE FOR APPLICATIONS

Application Deadline: Friday, 16th June 2023 (11:59 PM UTC+1)

All applications must be submitted ONLINE at :  https://fr.wfp.org/careers/job-openings