Information Management Officer – Plan International

ROLE PURPOSE

Working in 50 developing countries across Africa, Asia and the Americas, Plan International aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits  by increasing its income, working in partnership with others and operating effectively. Plan International is committed to responding to children affected by emergencies in the countries of our operation.

Given the current humanitarian crisis in the North West  Region of Cameroon, Plan International is engaged in providing life-saving humanitarian assistance, protection, education and psychosocial support. Its operations are implemented in key sectors of Child Protection, Education, WASH, NFIs, Livelihood and Food Assistance and in coordination with all other humanitarian institutions.

Dimensions of the Role

 This position is responsible for child protection data management in the North West Region. S/he will work closely with the CPiE Specialist, CPiE Coordinator , M&E Coordinator and other Emergency Response Team members and Plan staff. S/he shall be charged with defining and executing data editing and corrections, creating/accessing database to produce summaries and reports, developing forms, documentation of procedures for Bamenda PU. The Information Management Officer will be based at the Plan International Cameroon PU office in Bamenda.

Accountabilities

• Provide technical support to the SIDA Hum project  and Bamenda PU
• Ensure that the information/data collection is made in accordance with the project specifications, guideline of donors and in accordance with the strategic guidelines and Plan International Cameroon programmatic standards;
• Organize/supervise the data collection, their processing and analysis of data in the context of monitoring the indicators of the project;
• Train local Plan staff, members of the local organizations partners on the use of data collection tools; 
• Implement and regularly update the Information Management System
• Design necessary data collection forms, ensuring that the purpose and use of data collected is clear and that questions are simple, clear and collectable.
• Ensure quality control of data and information collected, through the development and/or review of new tools for the data collection in accordance of the logical frameworks of the projects, the quality assurance system of Plan International.
• Organise and manage data input from case management and other data collection forms and conduct initial analysis of the data.
• Provide support to the analysis of key projects indicators with produce graphs, maps and infographics.
• Based on the data collected, conduct needs and gap identification for the relevant sector.
• Proactively gather information from relevant partners and other organisations which may be of use for informing decisions.
• Develop an information-sharing platform as a web-portal.
• Update 5Ws matrix with information and data from projects in the PU.
• Provide information management services to support population data management activities including population and IDP estimations for project proposals .
• Provide advice and counselling concerning information management issues to PU team.

1. Information and Co-ordination

• Provide regular weekly updates with inputs from all Social Workers
• Submit monthly reports (23rd of each month) to CPiE Specialist on activities implemented.
• Submit CPiE 5Ws to CPiE Specialist 20th of every month
• With the permission of the CPiE Specialist can represent Plan in CPiE stake holders meetings.

2. Human Resources and Administration

• Participate in the training and briefing of Officers, M&Es, Social Workers and Community Focal Points and other key stakeholders on CPiE and/or related issues.

Dealing with Problems:

• Maintain neutrality to the on-going crisis.
• Excellent and innovative leadership skills will be utilized to properly implement the activities, in accordance with the standards, principles and with possible resistance from colleagues as is often the case in emergency response work 
• S/he should work under pressure and accept travels and stays in areas often austere.

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

• Keeps and maintain high contact with Project Coordinators, Case Management Officers, PSS Officers Mhildren, their families and communities
• Maintains a high contact with other partners like National Institute of Statistics.
• Maintains high contact with local partners as needed arises.

Technical expertise, skills and knowledge

Essential
Qualification and Experience

• University Degree in Management of Information Systems (MIS), data management and in-depth analysis or Computer Science or Statistics, economics or related disciplines.
• A minimum of 2 years in data collection and data management, monitoring and evaluation or other relevant fields.
• Experience in database design, database distribution and map production and capacity building to give « hands-on » training on database management and reporting. Proficient in use of GIS, Advanced Excel, SPSS or STATA and other related software packages.
• Demonstrated skills and experience in data and data analysis visualization.

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

• Have a good editorial capacity (capacity of drafting of reports);
• Ability to speak, read and write English in the North West regions and proven ability and willingness to learn other languages
• Has experience in working with children (boys and girls)
• Excellent written and verbal communication skills.

Desirable

Plan International’s Values in Practice

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

5. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
6. Builds constructive relationships across Plan International to support our shared goals.
7. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
8. Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

• Work both at the office and in the field
• Ability to work under pressure and in remote areas
• Periods of intense work at all times of day and night.
• Working in multiple locations.

Level of contact with children

Low level: Meet children less often.
Plan International Cameroon operates in an equal opportunity environment and actively encourages diversity.  Only applications received in French or English, will be considered and only shortlisted candidates will be contacted.
Plan international has a child protection and gender equality policies that are integral part of the recruitment process.
NEXT STEP: 
 To apply for this job, kindly click on « Apply ». Your application should include:

• A cover letter
• A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor
  
  Location: Bamenda – CAMEROON
• Closing date: November 10th, 2019